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Administrator
IQVIAAdministrative Support Specialist providing high-level administrative support to management in the healthcare sector. Working independently in a flexible, fully home-based role while collaborating with US-based managers.
About the role
Key responsibilities & impact- Provide comprehensive administrative support to management, including calendar coordination, meeting organization, and follow-up actions
- Prepare, format, maintain, and distribute documents, reports, presentations, and routine correspondence
- Organise, record, sort, and maintain files and information in line with internal standards
- Manage email and information flow, respond to inquiries, and route requests appropriately
- Coordinate travel arrangements, meetings, and appointments as required
- Operate standard office systems and tools to support daily administrative activities
- Support managers with administrative tasks across finance, planning, HR, IT, and other corporate services as needed
- Assist with data tracking, reports, and preparation of materials for leadership discussions
- Act as a coordination point between managers and internal teams, supporting clear communication and execution
- Proactively track action items, deadlines, and deliverables to ensure follow-through
- Bring structure to complex workflows by organizing information, priorities, and timelines
- Support process consistency and identify opportunities to improve administrative efficiency
- Work confidently with systems, data, and reports to ensure accuracy and transparency
- Handle sensitive and confidential information with a high level of discretion and professionalism
Requirements
What you’ll need- High School Diploma or equivalent
- Minimum of 3 years of experience in an administrative, secretarial, or similar support role
- Strong organizational, prioritization, and time-management skills
- Proficiency in Microsoft Office tools (Outlook, Word, Excel, PowerPoint)
- Strong written and verbal communication skills in English
- Ability to work independently in a remote setup
- Experience supporting senior managers or leadership teams (Preferred)
- Experience working in an international or matrix environment (Preferred)
- Comfort working with data, reports, and structured processes (Preferred)
Benefits
Comp & perks- Flexible working by arrangement
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
Document PreparationData TrackingFile ManagementMeeting CoordinationTravel Arrangement
Soft Skills
Strong CommunicationIndependenceDiscretionProactive Follow-Through
Certifications
High School Diploma