Executive Administrative Assistant

IQVIA

. Schedules meetings and conference calls, domestic and international, with sensitivity and awareness of the urgency of scheduling .

Posted 5/21/2026full-timeDurham • Illinois, New Jersey, North Carolina, Pennsylvania • 🇺🇸 United StatesMid-LevelSenior💰 $52,000 - $130,000 per yearWebsite

About the role

Key responsibilities & impact

Schedules meetings and conference calls, domestic and international, with sensitivity and awareness of the urgency of scheduling
Schedules domestic and international travel and coordinate logistics for on and off-site meetings and events
Provides administrative leadership to the administrative team and works with employees, customers and business associates at all levels
Screens visitors and pre-screens and routes telephone calls, locating executives and/or taking messages as appropriate
Maintains administrative processes and filing systems
Drafts responses under own signature when appropriate
Sets priorities and procedures and may delegate to others
Maintains standards of strict confidentiality with respect to all matters and documents
Handles internal and external executive calendar and executive’s time management
Performs various personal services including making reservations and scheduling
May investigate or fact-find to prepare the executive for internal activities, public events, speaking engagements or similar affairs.

Requirements

What you’ll need

High School Diploma or equivalent Required
Advanced administrative training with a minimum of five (5) years prior related experience Required
Solid PC skills, including an advanced/expert competency level in Microsoft Outlook, word processing, spreadsheet and database management software
Exceptionally strong organizational and time management skills
Excellent follow-through and ability to execute reminders without being intrusive
Consistently displays outstanding judgment, professionalism, diplomacy and discretion
Commitment to high standards of excellence regardless of the deadline pressures
Flexibility to adjust to constantly changing demands and priorities
Team player
Savvy at communicating effectively with company executives, employees, vendors and customers at all levels
Ability to proactively identify complex problems and needs and develop solutions/recommendations to solve problems.

Benefits

Comp & perks

Health insurance
401(k) matching
Flexible work hours
Paid time off
Professional development opportunities

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Microsoft Outlookword processingspreadsheet managementdatabase managementadministrative processesschedulinglogistics coordinationtime managementconfidentialityexecutive calendar management

Soft Skills

organizational skillstime management skillsjudgmentprofessionalismdiplomacydiscretionflexibilityteam playercommunication skillsproblem-solving

Certifications

High School Diplomaadvanced administrative training