Executive Assistant

Ipsen

Executive Assistant providing high-level operational and administrative support for Oncology Global Medical team. Ensuring efficient operations and effective communication within a dynamic biopharmaceutical setting.

Posted 4/25/2026full-timeParis • 🇫🇷 FranceMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Provide effective operational support to the Oncology Global Medical team with a strong focus on budget management: Ensure accurate and timely closing month/quarter end
Prepare quarterly forecasts
Monthly analyse of the figures with the controlling to identify gaps versus expected phasing
Operational processing of purchase requisitions and purchase orders.
Organising paperwork and contract signatures.
Set up of new suppliers working closely with Ipsen Procurement.
Working closely with team members on goods receipting and tracking budget spend.
Maintaining and updating accurate records to keep track of status and progress.
Coordination and set up of leadership meetings, managing logistics and ensuring agendas and corresponding documentation are available and distributed.
Attend key meetings and take minutes as needed.
Management of diaries and scheduling of meetings.
Coordinate with administrative support staff across the wider Ipsen team.
Manage travel, calendar and visitor logistics (including itineraries).
Review and gain approval for expenses.
Learn functional aspects of the business to help support organisation requirements.
Provide highly proactive communication and organisation skills, engaging and supporting stakeholders to meet operational deadlines.
Proactive engagement with staff & key stakeholders, across and outside of the business to help drive forward the Department in line with Ipsen’s strategy.
Supporting timely delivery of project activities.
Support preparation of business documentation.
Support current processes and continuous improvement activities.

Requirements

What you’ll need

GCSE/A Level (or equivalent) with degree or appropriate administrational qualification
Strong experience as in either Administrative support for Director levels and/or Finance & Procurement administration roles
Experience of planning and executing events
Experience in communicating with stakeholders at all levels within a large organisation
Experience working with systems such as: Adobe Sign, Ariba, SAP, Concur
Ideally experience working in the Pharmaceutical sector
Fluency in English

Benefits

Comp & perks

Employee Care: We care for our employees, who are the ambassadors making a real difference.
Growth Opportunities: We offer a wealth of fulfilling challenges and growth opportunities in a fast-moving, game-changing organization.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

budget managementforecastingdata analysispurchase requisition processingcontract managementrecord keepingevent planningproject supportcontinuous improvement

Soft Skills

communication skillsorganizational skillsproactive engagementstakeholder managementlogistics managementtime managementteam collaboration

Certifications

GCSEA Leveladministrational qualification