IPL Schoeller

Executive Assistant – Project Administrator

IPL Schoeller

full-time

Posted on:

Location Type: Hybrid

Location: Dublin • Ireland

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About the role

  • Partner with senior leaders, functional teams, and external vendors to capture the ongoing administrative requirements of this project.
  • Build clear communication channels, provide regular status updates, and appropriate & timely executive reporting.
  • Organise for attendance at workshops, steering committees, and cross-functional meetings by coordinating and arranging all logistics with internal colleagues and external partners.
  • Ensure meeting agendas, notes, and minutes are developed and maintained, capturing any follow up items as required.
  • Assist in the preparation of reports, presentations, and other documents as required.
  • Identify opportunities to improve project delivery, methodologies, and internal practices.
  • Handle confidential information with discretion and integrity.
  • Support a culture of innovation, collaboration, and continuous improvement

Requirements

  • 5–7 years of experience operating as an Executive Assistant to senior management.
  • International experience of cross-cultural environments is highly valued.
  • Proven track record in: Managing multiple calendars and travel plans across time zones
  • Event planning
  • Meeting and event planning with extraordinary attention to detail
  • Mastery of office software (e.g., Microsoft Office Suite, Google Workspace)
  • Understanding of project management tools and use will be advantageous
  • Comfort with virtual meeting platforms and collaboration tools
  • Energy and engagement to work in a team culture
Benefits
  • Professional verbal and written communication skills
  • Capacity to learn new tools and systems quickly
  • Opportunity to drive tasks to completion
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
event planningproject managementcalendar managementtravel planningreport preparationpresentation preparationmeeting coordinationlogistics coordinationattention to detailconfidential information handling
Soft Skills
communicationcollaborationinnovationcontinuous improvementdiscretionintegrityteamworkcross-cultural awarenessorganizational skillsexecutive reporting