IPIRANGA

Administrative Assistant

IPIRANGA

full-time

Posted on:

Location Type: Hybrid

Location: São Paulo • Brazil

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Tech Stack

ERP

About the role

  • Ensure the correct administration of supplier payments, making sure all invoices are recorded and processed within deadlines and in accordance with the company’s internal policies.
  • Record invoices in the financial system/ERP.
  • Verify invoice data to ensure compliance with contracts and purchase orders.
  • Monitor payment deadlines and flag any possible inconsistencies.
  • Support the organization and archiving of fiscal documents.
  • Communicate with suppliers to clarify invoices and payments.
  • Collaborate with Purchasing and Accounting to align processes.
  • Assist in preparing basic reports related to payments and supplier status.

Requirements

  • Previous experience in administrative or financial routines, particularly with invoice entry and verification, is desirable.
  • Experience with ERP systems will be considered a differential.
  • High school diploma required; preferably pursuing a degree in Business Administration, Accounting, Economics or Engineering.
  • Basic knowledge of Microsoft Office (Excel, Word).
  • Familiarity with ERP systems (advantage).
  • Availability for a hybrid work arrangement (4x1) in São Paulo, SP.
Benefits
  • Flexible working hours
  • Childcare support for children with disabilities
  • Variable compensation program
  • Private pension
  • Length-of-service bonus
  • Online therapy & nutritional counseling
  • Birth/newborn care package
  • Corporate university
  • Reimbursement for glasses and contact lenses
  • Medication assistance
  • Vaccination assistance
  • Market-standard benefits: Gympass, meal/food allowance (VR/VA), transportation voucher (VT), Health and Dental plans, Life insurance.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
invoice entryinvoice verificationfinancial routinesreport preparation
Soft Skills
communicationcollaborationorganization
Certifications
high school diplomadegree in Business Administrationdegree in Accountingdegree in Economicsdegree in Engineering