Human Resources Coordinator

Iore

Human Resources Coordinator supporting recruitment, employee records, benefits, payroll, and compliance at COVE, a Canadian marine technology innovation platform. Coordinating employee lifecycle administration and HR programs in a hybrid Dartmouth workplace.

Posted 8/6/2026full-timeDartmouth • 🇨🇦 CanadaJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in recruitment coordination, onboarding processes, and HR administration while ensuring compliance with employment legislation and organizational policies. Proficient in maintaining HRIS records and generating workforce metrics to support strategic HR initiatives.

Highest-signal resume keywords

Recruitment CoordinationOnboarding ProcessesHRIS ManagementEmployment Legislation KnowledgeCPHR Designation

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

HR AdministrationEmployee Records ManagementPerformance Management SupportData ValidationRecruitment Metrics TrackingBackground ScreeningEmployee Benefit CoordinationTraining Record MaintenanceConfidentiality ManagementOrganizational Compliance

Soft Skills

Excellent Communication SkillsActive ListeningTime ManagementInterpersonal Relationship ManagementSelf-Motivation

Tools & Technologies

HRIS PlatformsM365 ApplicationsDatabases

Certifications & Qualifications

CPHR Designation

Industry Keywords

Employment Standards LegislationHR Best PracticesCOVE PoliciesSafety StandardsOperational Standards

About the role

Key responsibilities & impact

Coordinate recruitment activities, including job advertisements, interview scheduling, candidate communications, reference checks, background screening, and pre-employment requirements
Prepare employment offers, agreements, onboarding and offboarding documentation, and orientation materials
Maintain accurate, confidential employee records in the HRIS and personnel files
Process employee status changes, including hires, transfers, promotions, leaves, and terminations
Monitor HR records for organizational and legislative compliance
Respond to routine employee inquiries and escalate complex matters to the HR Business Partner
Coordinate employee benefit and retirement plan enrolment, changes, and terminations
Support leave programs, accommodations, wellness initiatives, policies, and HR programs
Support performance management, employee engagement, and recognition programs
Coordinate HR information for payroll processing
Maintain HR forms, templates, policies, and standard operating procedures
Coordinate HR meetings, interviews, training sessions, and employee communications
Track recruitment activity, applicant records, and recruitment metrics
Coordinate mandatory training and maintain training records
Maintain confidentiality of employee information and sensitive HR matters
Support health and safety documentation and reporting
Generate HR reports, workforce metrics, and dashboards; assist with audits and data validation
Identify HR process and administrative efficiency improvements
Support special HR projects and organizational initiatives
Ensure compliance with COVE policies, safety, operational standards, employment legislation, and HR procedures
Take on additional responsibilities supporting COVE’s programs and strategic initiatives

Requirements

What you’ll need

Bachelor’s degree in Human Resources Management, Business Administration, or a related discipline
2–3 years’ experience in a Human Resources or administrative support role
Excellent verbal and written communication skills, including active listening
Ability to manage multiple priorities in a fast-paced environment
Ability to exercise confidentiality, sound judgement, and discretion
Working knowledge of employment standards legislation and HR best practices
Understanding of confidentiality and privacy requirements
Strong organizational and time management skills
High degree of self-motivation
Experience supporting recruitment, onboarding, and HR administration
Knowledge of HRIS platforms, databases, and M365 applications
Fluency with people data
Competence to build and effectively manage interpersonal relationships at all levels of the company
CPHR designation or candidate is an additional asset
Ability to comply with COVE policies and procedures, including human resources, safety, and operational standards

Benefits

Comp & perks

Comprehensive paid time off including vacation, personal sick time, and additional days for family illness or medical appointments
Hybrid work model with flexibility to work remotely 1 day/week
Team wide bonding activities and casual work environment
Tech focused office location, convenient via transit and bike paths
Full medical & dental benefits
Health spending account
Group RRSP matching program
Income Insurance Plans
Maternity & parental leave top-up allowance
Learning and growth opportunities
Employee referral program
Competitive salary
Opportunity to learn and make an impact by working for a dynamic, growing company on meaningful projects that find solutions to real-life problems
Excellent working environment where life balance is valued