Administrative Assistant

Inviso

Administrative Assistant coordinating schedules, projects, and operations for Inviso Marketing’s global creative team. Supporting the Creative Director and creative contributors in a fully remote Philippines-based role.

Posted 9/10/2026contractRemote • 🇵🇭 PhilippinesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and project coordination capabilities, ensuring effective communication and support for creative teams. Proficient in managing multiple priorities while maintaining attention to detail and accountability.

Highest-signal resume keywords

Project CoordinationAdministrative SupportOrganizational SkillsMicrosoft Office ProficiencyCreative Team Support

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Project ManagementTask TrackingDocumentation ManagementCalendar CoordinationMeeting Coordination

Soft Skills

Attention to DetailVerbal CommunicationWritten CommunicationAccountabilityFollow-Through

Tools & Technologies

Microsoft TeamsMicrosoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft PowerPointAsana

Industry Keywords

MarketingCreativeDesignAgencyProduction

About the role

Key responsibilities & impact

Partner closely with the Creative Director to manage priorities, schedules, and team coordination
Coordinate meetings, calendars, agendas, and follow-up actions
Track tasks, deadlines, approvals, and project milestones
Maintain project trackers, documentation, and shared resources
Follow up with stakeholders to gather creative assets, feedback, approvals, and status updates
Help ensure designers, writers, and creative contributors have everything they need to complete their work successfully
Identify risks, bottlenecks, or missing information before they impact project delivery
Support onboarding activities and day-to-day operations for the creative team
Serve as the operational backbone that helps transform creative ideas into well-executed outcomes

Requirements

What you’ll need

2+ years of experience in administrative support, project coordination, operations coordination, executive support, or a similar role
Experience supporting marketing, creative, agency, design, or production teams
Exceptional organizational skills and strong attention to detail
Excellent verbal and written English communication skills (C2)
Ability to manage multiple priorities in a dynamic environment
Strong sense of accountability, ownership, and follow-through
Confidence communicating and following up with team members at all levels
Proficiency with Microsoft Teams, Outlook, Word, Excel, and PowerPoint
Experience with Asana or similar project management tools is a plus
Degree in Marketing, Graphic Design or Communications is helpful

Benefits

Comp & perks

Paid annual leave
Service incentive leave
Private medical insurance
13th month bonus
Rewarding referral bonus program
Annual education reimbursement program
Fully remote opportunity
Opportunity to support a global creative and marketing organization
Collaborative and fast-moving team culture
Exposure to a variety of creative, marketing, and client-facing initiatives
Potential path to a full-time position following the initial contract period