Event Marketing Coordinator

Invictus Capital Partners

Event Marketing Coordinator responsible for planning and executing events including trade shows and conferences. Collaborating closely with sales and marketing teams to ensure successful events.

Posted 7/31/2026full-timeBloomington • Minnesota • 🇺🇸 United StatesJuniorMid-Level💰 $70,000 - $75,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in event coordination, logistics management, and vendor negotiation, ensuring successful execution of trade shows and company events. Proficient in budget management and performance measurement to drive event success and ROI.

Highest-signal resume keywords

Event CoordinationBudget ManagementVendor NegotiationProject Management ToolsAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Event PlanningLogistics ManagementPerformance MeasurementLead TrackingInventory Management

Soft Skills

Organizational SkillsProfessional CommunicationProblem-Solving AttitudeAesthetic Detail Sensitivity

Tools & Technologies

AsanaMondayTrelloEmail PlatformsCRM SoftwareEvent Registration Software

Industry Keywords

Trade ShowsConferencesMarketing ProgramsEvent BudgetsVendor Contracts

About the role

Key responsibilities & impact

Own events end-to-end — planned, delivered, executed, and returned — partnering closely with sales and our marketing business partners at every step
Plan and manage logistics for trade shows, conferences, and company events (venue, booth/space, shipping, signage, staffing, and setup/teardown)
Coordinate with vendors, venues, and internal teams to keep budgets, timelines, and deliverables on track
Manage event registration, badges, and attendee communications
Partner with the design team to develop booth graphics, signage, and promotional materials
Source and coordinate booth elements that elevate the space and fit the brand — furniture, greenery, specialty vendors (like a local juice bar), and similar touches — whether that's a simple, dependable venue option or something custom-researched for a specific event
Staff and brief booth/event teams so every representative is prepared and on-message
Book hotel rooms for attendees, coordinating with the office manager/EA for support
Arrange catering when needed, including for conferences where we host meetings on-site and provide food for attendees
Manage event budgets and vendor contracts, keeping spend within approved limits
Own the event calendar, planning shipping timelines around venue lead times and flagging scheduling conflicts before they happen
Track and maintain event assets and swag/tchotchkes — booths, projectors, pillows, rugs, wraps, and giveaways — inspecting items as they return and flagging when it's time to clean, replace, or reorder
Track leads generated at events and coordinate handoff to sales
Measure event performance (attendance, leads, cost-per-lead, ROI) and report results to leadership

Requirements

What you’ll need

2+ years of experience coordinating events, trade shows, or marketing programs
Strong organizational skills — you can manage multiple vendors, deadlines, and moving pieces without dropping the ball
Clear, professional communication with internal teams, vendors, and leadership
Comfort with budgets, contracts, and negotiating with vendors
Sharp attention to detail when it comes to tracking and inspecting physical inventory — noticing wear, damage, or supply gaps before they become a problem
A good eye for aesthetic detail — able to source and pull together elements like furniture, greenery, or specialty vendors (from an easy, dependable in-venue option to something more custom, like sourcing a local juice bar) that are both reliable and on-brand
Willingness to travel to events (some evening/weekend work required around show dates)
Proficiency with project management tools (Asana, Monday, Trello, or similar) and standard marketing tools (email platforms, CRM, event registration software)
A calm, solutions-first attitude when things don't go as planned (because at some point, they won't)

Benefits

Comp & perks

Competitive compensation package, including base salary and performance-based bonus opportunities
401(k) plan with 100% company match up to 4%
Comprehensive health coverage: medical, dental, vision, HSA, and FSA options
Generous paid time off: 20 days PTO, company holidays, and sick time
Paid parental leave
Company-paid life insurance and disability coverage
Employee Assistance Program (EAP): mental health, financial, and wellness support
Professional development: tuition reimbursement and growth opportunities
Commuter and transit benefits