Accounts Payable Assistant – Entry Level

INVICTA SOFTWARE

Accounts Payable Assistant processing invoices, payments, and reconciliations for Invicta Software. Maintaining financial records and supporting vendors, audits, and month-end closing.

Posted 8/17/2026full-timeRemote • 🇺🇸 United StatesEntry Level💰 $51,800 - $63,400 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates proficiency in processing vendor invoices and payments while maintaining organized financial records. Capable of collaborating with teams to resolve discrepancies and support month-end closing activities in accounts payable.

Highest-signal resume keywords

Accounts Payable ManagementMicrosoft Excel ProficiencyAccounting Software FamiliarityAttention to DetailVerbal and Written Communication

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Invoice ProcessingPayment ProcessingFinancial Record MaintenanceAccounts ReconciliationBasic Accounting Principles

Soft Skills

Organizational SkillsTeam CollaborationAdaptability

Tools & Technologies

ERP SystemsAccounting Software

Certifications & Qualifications

High School DiplomaAssociate’s Degree in Accounting/Finance (Preferred)

Industry Keywords

Vendor ManagementMonth-End ClosingDiscrepancy ResolutionContinuous Improvement

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Accurately process and manage vendor invoices and payments
Maintain organized financial records and documentation
Support month-end closing activities related to accounts payable
Collaborate with internal teams and external vendors to resolve discrepancies
Review, verify, and enter invoices into the accounting system
Match purchase orders, invoices, and payment receipts to ensure accuracy
Prepare and process payments via check, ACH, or wire transfers
Communicate with vendors regarding payment status and resolve invoice issues
Assist with reconciling accounts payable transactions and resolving discrepancies
Support audit preparation by maintaining thorough and organized records
Contribute to continuous improvement of accounts payable processes and procedures

Requirements

What you’ll need

High school diploma or equivalent
Associate’s degree or coursework in accounting/finance is a plus
Basic understanding of accounting principles and accounts payable processes
Proficiency in Microsoft Excel
Familiarity with accounting software
Experience with ERP systems is a bonus
Strong attention to detail and organizational skills
Excellent written and verbal communication skills
Ability to work independently and as part of a team
Eagerness to learn and adapt in a fast-paced environment

Benefits

Comp & perks

Competitive salary with opportunities for growth and development
Comprehensive health, dental, and vision insurance plans
401(k) retirement plan with company match
Paid time off and holiday benefits
Supportive and inclusive company culture focused on professional growth
Access to training resources and career advancement opportunities