Email Assistant

INVICTA SOFTWARE

Email Assistant managing internal and external email communications for Invicta Software. Focused on organization, professionalism, and effective communication within a dynamic team.

Posted 7/21/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSenior💰 $51,500 - $65,900 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong written communication skills and attention to detail while managing email correspondence and supporting internal teams. Proficient in email marketing tools and Microsoft Office Suite, ensuring compliance with data privacy regulations.

Highest-signal resume keywords

Email ManagementWritten Communication SkillsMicrosoft Office Suite ProficiencyEmail Marketing Tools FamiliarityOrganizational Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Email DraftingEmail ProofreadingEmail FormattingEmail Campaign MonitoringBasic Troubleshooting

Soft Skills

Attention to DetailDiscretionProactive Problem-SolvingTask Prioritization

Tools & Technologies

Microsoft OutlookGmailYahooEmail Marketing PlatformsCollaboration Tools

Industry Keywords

Data Privacy RegulationsEmail CorrespondenceCommunication SupportAdministrative Support

About the role

Key responsibilities & impact

Manage and organize incoming and outgoing emails to maintain efficient communication flow.
Support internal teams by drafting, proofreading, and sending email communications.
Maintain email records and assist in monitoring email campaigns and responses.
Monitor and manage the company’s general email inboxes, ensuring timely responses and appropriate routing.
Draft, edit, and format emails for various departments, ensuring clarity and professionalism.
Coordinate with team members to gather information needed for email communications.
Assist in scheduling and sending email campaigns using email marketing platforms.
Maintain accurate records of email correspondence and track follow-ups.
Identify and flag urgent or sensitive emails for prompt attention.
Ensure compliance with company policies and data privacy regulations in all email communications.
Support the IT team with basic troubleshooting of email-related issues when necessary.

Requirements

What you’ll need

Proven experience in an administrative or communication support role, preferably managing email correspondence.
Strong written communication skills with excellent grammar and attention to detail.
Familiarity with email platforms such as Microsoft Office, Outlook, Gmail, Yahoo or similar tools.
Basic understanding of email marketing tools and best practices is a plus.
Ability to prioritize tasks and manage multiple email threads efficiently.
Discretion and professionalism when handling confidential information.
Proficient in Microsoft Office Suite and comfortable using collaboration tools.
Strong organizational skills and a proactive approach to problem-solving.

Benefits

Comp & perks

Competitive salary and comprehensive benefits package.
Opportunity to work with a collaborative and innovative team.
Professional development and training opportunities.
Flexible work environment with options for remote work.
Health, dental, and vision insurance plans.
Paid time off and company holidays.