Records Order Entry Specialist

INVICTA SOFTWARE

Records Order Entry Specialist ensuring precise and timely processing of records orders at Invicta Software. Collaborating with teams and clients to uphold exceptional service standards.

Posted 7/13/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSenior💰 $50,700 - $63,900 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong attention to detail and organizational skills in data entry and order processing, while adhering to data privacy regulations such as HIPAA. Proficient in using order management software and Microsoft Office Suite to enhance efficiency and support team collaboration.

Highest-signal resume keywords

Data EntryOrder ProcessingOrder Management SoftwareMicrosoft Office SuiteHIPAA Compliance

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data EntryOrder ProcessingRecords ManagementDatabase ManagementReporting Tools

Soft Skills

Attention to DetailOrganizational SkillsClear CommunicationTeam CollaborationTask Prioritization

Tools & Technologies

Order Management SoftwareMicrosoft Office Suite

Industry Keywords

Data Privacy RegulationsHIPAAHealthcare Order Processing

About the role

Key responsibilities & impact

Accurately enter and process records orders into the company’s system in a timely manner.
Verify order details for completeness and accuracy before submission.
Coordinate with internal departments to resolve discrepancies or missing information.
Maintain up-to-date records and documentation related to order entry activities.
Respond professionally to client inquiries regarding order status and updates.
Assist in identifying process improvements to enhance order entry efficiency.
Adhere to company policies and data privacy regulations at all times.
Support the team with additional administrative tasks as needed.

Requirements

What you’ll need

High school diploma or equivalent; associate degree preferred.
Proven experience in data entry, order processing, or a related administrative role.
Strong attention to detail with excellent organizational skills.
Proficiency in using order management software and Microsoft Office Suite.
Ability to manage multiple tasks and prioritize effectively under deadlines.
Clear and professional communication skills, both written and verbal.
Comfortable working independently and collaboratively within a team environment.
Preferred Qualifications
Experience in records management or healthcare-related order processing.
Familiarity with data privacy standards such as HIPAA.
Basic knowledge of database management and reporting tools.

Benefits

Comp & perks

Competitive salary and performance-based incentives.
Comprehensive health, dental, and vision insurance plans.
Opportunities for professional growth and development.
Supportive and inclusive company culture.
Paid time off and flexible scheduling options.
Access to cutting-edge technology and resources.