Scheduling Specialist

INVICTA SOFTWARE

Remote Scheduling Specialist coordinating internal and external schedules for Invicta Software. Manage calendars and support communication to enhance operational efficiency.

Posted 7/6/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSenior💰 $48,500 - $62,900 per yearWebsite

About the role

Key responsibilities & impact

Manage and maintain calendars for multiple team members, including meetings, deadlines, and events.
Coordinate scheduling requests from clients, vendors, and internal staff, ensuring availability and conflict resolution.
Communicate schedule changes promptly and clearly to all relevant parties.
Assist with organizing virtual meetings and conference calls, including sending reminders and preparing necessary materials.
Track and document scheduling data to identify trends and improve planning processes.
Collaborate with cross-functional teams to support project milestones and deadlines.
Utilize scheduling software and tools to streamline calendar management and reporting.

Requirements

What you’ll need

Proven experience in scheduling, calendar management, or administrative support, preferably in a remote setting.
Strong organizational skills with exceptional attention to detail.
Excellent communication skills, both written and verbal.
Proficiency with scheduling and calendar management tools (e.g., Google Calendar, Microsoft Outlook, Calendly).
Ability to multitask and prioritize competing demands effectively.
Comfortable working independently and collaboratively in a remote environment.
Basic proficiency with project management software is a plus.

Benefits

Comp & perks

Flexible remote work environment promoting work-life balance.
Competitive compensation package.
Opportunities for professional growth and development.
Collaborative and inclusive company culture.
Access to cutting-edge tools and technology.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

SchedulingCalendar ManagementAdministrative SupportData TrackingProject Management Software

Soft Skills

Attention To DetailMultitaskingPrioritizationCollaborationIndependence