Administrative Associate

INVICTA SOFTWARE

Administrative Associate responsible for administrative support and coordination at Invicta Software. Ensuring smooth office operations and communication across various departments.

Posted 4/20/2026full-timeRemote • 🇺🇸 United StatesJuniorMid-Level💰 $49,900 - $63,800 per yearWebsite

About the role

Key responsibilities & impact

Provide comprehensive administrative support to multiple teams.
Manage communication channels and coordinate schedules.
Ensure accurate documentation and smooth office operations.
Assist in project coordination and event planning as needed.
Manage incoming calls, emails, and correspondence professionally and promptly.
Coordinate meetings, appointments, and travel arrangements.
Maintain and organize company records, files, and databases.
Prepare reports, presentations, and documents with attention to detail.
Support onboarding processes and assist with employee communications.
Collaborate with various departments to facilitate smooth workflow.
Assist with office supply management and vendor relations.
Contribute to special projects and company events as assigned.

Requirements

What you’ll need

High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
Proven experience in an administrative or office support role.
Strong organizational and multitasking skills.
Excellent written and verbal communication abilities.
Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Ability to work independently and as part of a team.
Detail-oriented with a commitment to accuracy.
Discretion and professionalism when handling confidential information.
Experience with project management tools or CRM software preferred.
Familiarity with the software industry or technology environment preferred.
Basic bookkeeping or budgeting experience is a plus.

Benefits

Comp & perks

Competitive salary and performance-based incentives.
Comprehensive health, dental, and vision insurance plans.
Generous paid time off and holiday schedule.
Opportunities for professional development and career growth.
Collaborative and inclusive company culture.
Flexible work arrangements to support work-life balance.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

administrative supportproject coordinationevent planningdocumentationreport preparationpresentation preparationbasic bookkeepingbudgeting

Soft Skills

organizational skillsmultitaskingwritten communicationverbal communicationattention to detaildiscretionprofessionalismteamworkindependence

Certifications

high school diplomaAssociate’s degreeBachelor’s degree