Inventory Management Specialist

Invenio Financial

Inventory Management Specialist at Invenio Financial handling portfolio intake and deployment. Ensuring accurate data integrity and operational execution while collaborating with internal and external partners.

Posted 7/29/2026full-timeWilmington • Virginia • 🇺🇸 United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in data operations and inventory management, with a strong focus on data validation, compliance, and vendor management. Proficient in analytics and business intelligence tools, ensuring accurate account placements and documentation for audit readiness.

Highest-signal resume keywords

Data Operations ExperienceSAS ProficiencyExcel ProficiencyRegulatory FamiliarityVendor Management Experience

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Data ValidationFile ReviewAccount PlacementData MappingPredictive ModelingReconciliationInventory ManagementData ManagementSystem IntegrationDebt Portfolio Loading

Soft Skills

Attention to DetailOrganizational SkillsClear CommunicationRelationship BuildingAdaptability

Industry Keywords

Debt BuyingCollectionsFinancial ServicesFDCPAReg FData PrivacyAudit ComplianceOperational StrategyPerformance MonitoringContinuous Improvement

About the role

Key responsibilities & impact

Support onboarding of new and recurring portfolio acquisitions, including data validation, file review, and system loading
Partner with internal stakeholders to ensure portfolios are set up in alignment with business rules, legal requirements, and operational strategy
Identify and escalate data anomalies, missing fields, or inconsistencies prior to placement
Execute account placements to third-party collection agencies and law firms based on defined market share and operational strategies
Ensure accurate segmentation and routing of accounts based on client, regulatory, and internal requirements
Maintain documentation of placement logic and deployment decisions for auditability
Monitor and process incoming and outgoing maintenance files, including updates, recalls, restrictions, scrubs, account status, demographic, transaction, and other account lifecycle changes
Ensure timely and accurate updates across systems and vendor-facing files
Partner with Compliance and Operations to validate that changes are implemented correctly and consistently
Work directly with third-party vendors to complete account-level reconciliation activities
Investigate and resolve discrepancies related to balances, placements, and account status, coordinating with Operations as needed
Maintain clear documentation of reconciliation outcomes and outstanding issues
Partner with Operations to support performance monitoring by ensuring inventory accuracy and consistency
Support Compliance oversight by maintaining audit-ready documentation and adhering to internal controls
Assist in identifying process gaps, risks, or inefficiencies and contribute to continuous improvement efforts

Requirements

What you’ll need

3+ years of experience in data operations, inventory management, or receivables management (debt buying, collections, or financial services preferred)
SAS or comparable analytics, business intelligence, data management, and predictive modeling proficiency required
Ability to foster professional relationships with external partners
Strong proficiency in Excel or similar tools (data validation, filtering, reconciliation)
High attention to detail with the ability to manage large datasets accurately
Experience working with third-party vendors or external partners
Strong organizational and follow-through skills
Experience with debt portfolio loading, placement strategies, or vendor management preferred
Familiarity with regulatory considerations (e.g., FDCPA, Reg F, data privacy requirements) preferred
Experience with data mapping, file layouts, or system integrations preferred
Exposure to audit or compliance-driven environments preferred
Detail-oriented without losing sight of the broader operational impact
Comfortable asking questions and escalating issues early
Able to balance structure with adaptability in a fast-moving environment
Clear communicator across technical and non-technical stakeholders
High school diploma required; bachelor’s degree preferred

Benefits

Comp & perks

company-sponsored life and AD&D coverage
medical insurance
dental and vision insurance
401(k) retirement plan with company match