Payroll Specialist
Intrinsic Digital
full-time
Posted on:
Location Type: Remote
Location: Remote • California, New York, Washington • 🇺🇸 United States
Visit company websiteSalary
💰 $45,000 - $60,000 per year
Job Level
Mid-LevelSenior
About the role
- Process weekly payroll for U.S.-based employees, ensuring accuracy in pay rates, deductions, and withholdings
- Reconcile payroll records, including general ledger entries and benefit deductions
- Manage benefit-related payroll tasks such as updating employee elections, processing HSA contributions, and administering 401(k) plans
- Partner with HR on employee changes (new hires, promotions, salary adjustments, and terminations)
- Verify and maintain accurate payroll data in alignment with company policies and state/federal requirements
- Prepare and submit reports as needed for finance and compliance
- Serve as a point of contact for payroll-related questions
- Other duties as assigned
Requirements
- Bachelor's degree in accounting, finance, business administration, or a relevant field (or equivalent work experience)
- 5+ years of experience in payroll processing and reconciliation
- Strong understanding of payroll compliance, deductions, and tax regulations
- Experience administering benefits (adding deductions, processing HSA deposits, managing 401(k) contributions)
- Experience using QuickBooks and/or NetSuite
- Familiarity with HR-related tasks (tax registrations, salary change processing, promotions/demotions)
- Proficiency with Microsoft 365 (Excel, Outlook, Teams, etc.)
- Experience with commission calculation for both domestic and international employees
- Strong attention to detail, confidentiality, and data accuracy
Benefits
- 100% company paid health insurance for employees and 50% for dependents
- 100% company paid vision and dental insurance for employees and 50% for dependents
- Company paid short- and long-term disability
- Company paid life insurance
- 10 weeks paid parental leave
- 3-4 weeks paid time off (based on tenure)
- 10 paid holidays
- Company paid 401k contributions that are 100% vested
- Annual cash bonuses based on company and personal performance
- A choice of five 8-hour schedules with start times between 7 am and 11 am EST, available after 30 days
- Monthly fitness reimbursement
- Pet discount plan
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
payroll processingpayroll reconciliationpayroll compliancedeductionstax regulationsbenefits administrationHSA contributions401(k) managementcommission calculationdata accuracy
Soft skills
attention to detailconfidentiality
Certifications
Bachelor's degree in accountingBachelor's degree in financeBachelor's degree in business administration