Interstate Companies, Inc.

Operations

• Provide senior-level administrative, operational, and project support to Leadership Team members.
• Coordinate scheduling, logistics, and priorities for multiple leadership team members.
• Prepare, edit, and refine professional documents, presentations, and communications.
• Maintain organization of leadership records, files, action items, and follow-up tasks.
• Track deadlines and proactively ensure commitments are met.
• Facilitate business expense auditing and reporting.
• Review and draft senior-level correspondence, briefs, reports, and summaries.
• Represent the Leadership Team professionally with internal and external stakeholders.
• Support meeting planning, agenda development, minutes, and post-meeting follow-up.
• Assist with internal communications, announcements, and messaging initiatives.
• Conduct market or competitor research to inform leadership discussions.
• Gather and analyze data to evaluate marketing initiatives and opportunities.
• Initiate and follow-up on leadership communications with clients, prospects, and service partners.
• Conduct research and analysis to support leadership decision-making.
• Track and organize KPIs, operational metrics, and business initiatives.
• Assist with business cases, reports, and cross-functional projects.
• Identify opportunities to streamline workflows, systems, or communication processes.
• Coordinate and manage digital optimization tools, productivity systems, and collaboration platforms.
• Utilize AI platforms to improve research, summarization, drafting, and analytics.
• Assist with support and troubleshooting of technical or software issues, coordinating with IT when necessary.
• Research and recommend technologies that improve performance, efficiency, or user experience.

Executive Operations Specialist