Executive Assistant

• Calendar management for both executives (cognizant of complex meeting requirements across multiple time zones)
• Travel and expense management for both executives, for both domestic and international trips; requires intimate knowledge of our company T&E and General Accounting Policies & Procedures to ensure compliance with Group standards.
• Identifies areas that need policy checks against Intl. SOS standards or General Accounting Policies & Procedures. Understands when exemptions may be justified and escalates appropriately.
• Coordinate agenda(s) during travel across internal and external stakeholders to ensure travel time is spent efficiently.
• Preparing agendas and presentations for executive(s) internal and external meetings and presentations.
• Triaging inboxes of both executives; confidentially reviewing incoming messages so as to proactively manage matters or shift priorities as needed.
• Attending executive’s meeting as requested to take notes, action items, follow-ups; etc.
• Technical acumen to run small and large scale virtual and/or hybrid meetings via Microsoft Teams to maximize collaboration (utilizing break out rooms, white boards, meeting transcription, etc).
• Supporting the scheduling and distribution of materials for Board meetings.
• Timesheet approvals on behalf of both executives’.

Executive Assistant

Unit Secretary – Bone Marrow Transplant