Administrative Assistant

INTERNATIONAL RESCUE COMMITTEE

Administrative Assistant supporting VP workflow for International Rescue Committee. Coordinate travel, manage expenses, and facilitate effective department communication and operations.

Posted 5/21/2026part-timeNew York City • New York • 🇺🇸 United StatesJunior💰 $21 - $26 per hourWebsite

About the role

Key responsibilities & impact

Support the daily workflow of the Vice President including handling appointments and complex calendar management
Coordinate international travel as needed, including travel briefs, flights, accommodation, visa application and ground transportation
Collate and submit expense reports, purchase orders, contract payments and other finance transactions for approval
Schedule department/team meetings included reserving conference rooms and setting up IT for meetings
Manage onboarding materials for new staff
Maintain and update key team-wide materials

Requirements

What you’ll need

Bachelor’s degree preferred but not required
At least one year in a fast-paced office setting (internship experience counts too!)
Preferred: Experience working in a non-profit development department
Prior experience working as an administrative assistant
Interest in a fundraising career
Experience working with high net-worth individuals and/or senior partners a plus
Solid Microsoft Office, database management, and Adobe Acrobat Pro experience

Benefits

Comp & perks

10 sick days
10 US holidays
20-25 paid time off days depending on role and tenure
medical insurance starting at $163 per month
dental starting at $6.50 per month
vision starting at $5 per month
FSA for healthcare and commuter costs
a 403b retirement savings plans with immediately vested matching
disability & life insurance
Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementexpense reportingpurchase orderscontract paymentsdatabase managementMicrosoft OfficeAdobe Acrobat Pro

Soft Skills

organizational skillscommunication skillstime managementattention to detail

Certifications

Bachelor's degree