Administrative Coordinator

INTERNATIONAL RESCUE COMMITTEE

Administrative Coordinator supporting Airbel’s Chief Research and Innovation Officer and Senior Leadership Team. Ensuring smooth logistics and operations for a globally distributed team at IRC.

Posted 5/21/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSenior💰 $70,000 - $90,000 per yearWebsite

About the role

Key responsibilities & impact

Serve as the primary administrative partner to Airbel’s Chief Research & Innovation Officer (CRIO), proactively and strategically managing a complex, high-volume, and rapidly shifting calendar.
Provide executive administrative support to Airbel’s Senior Leadership Team, effectively navigating competing priorities with sound judgment, discretion, and strong stakeholder management to drive alignment and operational efficiency.
Coordinate and manage all aspects of domestic and international travel, including itinerary development, visa coordination where needed, briefing materials, and real-time adjustments.
Ensure timely and accurate expense reconciliation, maintaining compliance with organizational policies.
Prepare and manage meeting logistics and executive workflows, including agenda development, briefing document compilation, note-taking, and follow-up tracking.
Provide end-to-end logistical support for Airbel Advisory Board work and meetings, including timeline management, scheduling, travel and venue coordination, and stakeholder communications.
Support IRC Canada governance and compliance by coordinating board and member meetings and maintaining adherence to regulatory requirements.
Manage finance and procurement processes, including purchase card reconciliation, procurement requests, invoice processing, and non-personnel expenditures (Integra). Liaise with Finance on budget tracking, and support expense reporting, salary allocations, and grants administration.
Prepare consultant and vendor agreements in coordination with Global Supply Chain and Human Resources, and support onboarding of new hires (system access, orientation) in partnership with People & Culture and hiring managers.
Provide administrative and logistical support to the IRC Canada President, including calendar management, external engagement coordination, travel planning, correspondence, and support for visiting IRC staff.

Requirements

What you’ll need

4–6 years of professional experience, preferably with an international NGO or global organization
Proven ability to balance multiple priorities in a fast-paced environment
Experience supporting senior leaders with scheduling, communications, and administrative tasks
Strong interest in research and innovation in the humanitarian sector
Flexible, proactive, and solutions-focused approach
Strong interpersonal skills, with the ability to collaborate well across diverse groups and time zones
Dedication to excellent customer service and timely problem-solving
Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint)
Strong written and spoken English; proficiency in French, Spanish, or Arabic is an advantage.

Benefits

Comp & perks

10 sick days
10 US holidays
20-25 paid time off days depending on role and tenure
medical insurance starting at $163 per month
dental starting at $6.50 per month
vision starting at $5 per month
FSA for healthcare and commuter costs
a 403b retirement savings plan with immediately vested matching
disability & life insurance
Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementexpense reconciliationitinerary developmentmeeting logisticsbudget trackingprocurement processesvendor agreementsonboarding processesadministrative supporttravel coordination

Soft Skills

stakeholder managementproblem-solvinginterpersonal skillscollaborationflexibilityproactivitycustomer servicejudgmentdiscretioncommunication