Warranty & Billing Administrator
International Jet Aviation Services
full-time
Posted on:
Location Type: Hybrid
Location: Titusville • Florida • United States
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Tech Stack
About the role
- Review maintenance events, component removals, repairs, and replacements for warranty eligibility.
- Submit and track warranty claims with OEMs, vendors, repair stations, and service providers.
- Coordinate required documentation for warranty claims.
- Follow up on open claims to ensure timely resolution and reimbursement.
- Maintain warranty status records for aircraft components, parts, and repairs.
- Review maintenance work orders and service records for billable labor, parts, travel, and miscellaneous charges.
- Ensure all labor hours, materials, vendor charges, and field service expenses are accurately captured.
- Reconcile vendor invoices and maintenance charges against work performed.
- Assist in identifying missed billing opportunities and cost recovery items.
- Maintain organized records for warranty claims, billing files, service events, and customer support documentation.
- Assist with tracking repair orders, outside vendor work, and parts-related financial documentation.
- Support closeout of maintenance events to ensure all records are complete and ready for billing or claim submission.
- Help develop and improve internal processes related to maintenance billing and warranty recovery.
- Support audits or internal reviews related to billing documentation and maintenance financial records.
Requirements
- High school diploma or equivalent required; associate degree or aviation/business-related education preferred.
- Previous experience in:
- Aviation maintenance administration
- Aircraft billing
- Warranty administration
- Repair station or Part 135 support OR similar maintenance/operations administrative role
- Strong understanding of aircraft maintenance systems and documentation.
- Familiarity with:
- Work orders
- Maintenance invoices
- Vendor billing
- Warranty claim processes
- Experience with maintenance tracking systems (Veryon/Flight Docs preferred), ERP/accounting systems, or service documentation platforms preferred.
Benefits
- Competitive pay
- 401(k)
- Meaningful Employee Equity Options
- Dental insurance
- Health insurance
- Vision insurance
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
aviation maintenance administrationaircraft billingwarranty administrationrepair station supportmaintenance tracking systemswork ordersmaintenance invoicesvendor billingwarranty claim processescost recovery
Soft Skills
organizational skillsattention to detailcommunication skillsproblem-solvingtime managementcollaborationprocess improvementcustomer support
Certifications
high school diplomaassociate degree in aviationassociate degree in business