Own the purchase order and invoicing process from SIOP output through supplier delivery.
Create and manage POs in QuickBooks; send to suppliers and manage all follow-up.
Maintain accurate, daily-updated PO trackers (transitioning from weekly to daily updates).
Communicate with suppliers on pricing, timelines, labeling responsibilities, and shipment details.
Prepare and organize data for cash disbursement meetings, including invoice approvals and open invoice tracking.
Reconcile invoices and supporting documents; flag anomalies such as direct-to-FBA shipments, missing packing slips, or incorrect PO allocations.
Confidently manage large, complex POs with multiple shipments and exceptions.
Track supplier production timelines and delivery schedules to ensure inventory arrives as expected.
Coordinate with suppliers on order status, shipment schedules, and delivery changes.
Reconcile shipments against GFS, warehouse receipts, and packing slips; resolve mismatches.
Support escalation workflows when delivery timelines are missed, working with internal stakeholders as needed.
Maintain supplier contact details and documentation across systems.

Requirements

Minimum 5 years of experience in procurement, supply chain, or purchasing roles (CPG or DTC preferred).
Hands-on experience with purchase orders, invoicing, and supplier communication.
Ability to work in QuickBooks for monthly PO creation and management (expert-level not required).
Strong spreadsheet skills for managing trackers and reconciling shipments, receipts, and packing slips.
Comfortable handling large, complex POs with multiple shipments and exceptions.
Detail-oriented with the ability to catch errors such as incorrect POs, missing packing slips, or direct-to-FBA anomalies.
Prior ERP experience (tool-agnostic); NetSuite preferred but not required.
Strong documentation, discipline, and organizational habits.
Clear communicator with strong follow-through and ability to keep stakeholders aligned.
Comfortable managing multiple suppliers, timelines, and operational tasks simultaneously.

Benefits

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Applicant Tracking System Keywords

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Hard Skills & Tools

purchase ordersinvoicingsupplier communicationreconciliationdata organizationcash disbursementtracking shipmentsmanaging complex POserror detectionspreadsheet management

Soft Skills

detail-orientedstrong documentationorganizational habitsclear communicationfollow-throughstakeholder alignmentdisciplinemulti-taskingproblem-solvingcollaboration