IntegrateUp

Technical Virtual Assistant

IntegrateUp

full-time

Posted on:

Origin:  • 🇺🇸 United States

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Salary

💰 $57,000 - $72,000 per year

Job Level

Mid-LevelSenior

Tech Stack

GoWordPress

About the role

  • Manage CRM workflows (Go High Level): funnels, tagging, automations, campaigns, and follow-ups Build and maintain online programs and course access Create and manage SOPs for recurring tasks Track team deliverables and progress via Asana Oversee recurring meetings: agendas, notes, follow-ups QA public-facing assets (emails, funnels, forms) before launch Maintain organized file structures across Google Drive, Dropbox, and other platforms Ensure all tech systems are integrated and functioning Manage complex calendars across time zones Schedule appointments, interviews, and speaking engagements Prepare daily agendas, briefing docs, and follow-up lists Monitor inboxes, draft replies, and maintain communication flow Coordinate travel and handle expense tracking Support live events and calls (Zoom setup, chat monitoring, recordings) Handle personal errands and appointments related to the CEO’s schedule Draft and format newsletters and marketing emails Upload and QA website/blog/social media content Manage social media calendars and engagement Support promotional campaigns, launches, and partnerships Manage affiliate/JV partner onboarding and tracking Respond to customer inquiries across email, chat, and DM Onboard new clients with clarity and precision Troubleshoot tech and access issues Monitor client calls and satisfaction surveys Maintain accurate client records Escalate high-priority issues with suggested resolutions

Requirements

  • Minimum 3 years of experience in a Technical Virtual Assistant, or comparable support role At least 2 years of experience in marketing or related strategic functions At least 2 years of building funnels, launching campaigns, and optimizing landing pages Exceptional attention to detail, accuracy, and follow-through in all tasks High proficiency with digital tools, platforms, and remote collaboration technologies A proactive, self-directed approach with a strong sense of ownership and initiative Professional, personable communication style with proven success in client-facing interactions Strong decision-making capabilities and confidence in navigating ambiguity Proven ability to build systems and workflows that optimize remote operations Availability for occasional evening and weekend work to support dynamic team needs Available to work 8 am - 5 pm EST, except on Tuesdays (available from 7:30 - 9:30 pm EST for live online events and monthly Saturdays 11- 2 pm EST and then 7:30-9:30 pm EST). Willing and available to work evenings and weekends regularly. Access to a computer Reliable internet connection Reliable and distraction-free work environment Travel: role may travel <10% if desired This position is NOT for someone who: expresses views conflicting with inclusive workplace values, prefers to delay decisions, tends to be reactive, or relies heavily on informal language.