Integrated Pharma Solutions (IPS)

Office Administrative Assistant

Integrated Pharma Solutions (IPS)

full-time

Posted on:

Location Type: Office

Location: Bloomfield • Connecticut • United States

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Salary

💰 $27 - $34 per hour

Job Level

Junior

About the role

  • Serve as the primary point of contact for visitors, customers, and incoming calls.
  • Manage visitor registration through iLobby.
  • Maintain lobby displays, company phone lists, employee directories, and visitor materials.
  • Coordinate conference room scheduling and company vehicle reservations.
  • Maintain front desk equipment and supplies.
  • Oversee all incoming and outgoing mail and package distribution.
  • Maintain and update employee lists and departmental records.
  • Enter and process Express (Q) Orders and Engineering (A) Orders.
  • Generate, maintain, and distribute sales and operational reports.
  • Monitor and route CSP paperwork and related documentation.

Requirements

  • High School Education
  • Minimum of one year of office and/or receptionist experience.
  • Knowledge of office administration, front desk operations, and visitor management procedures.
  • Proficiency in Microsoft Office and administrative systems for scheduling, reporting, and document management.
  • Strong customer service, communication, and interpersonal skills.
  • Excellent organizational skills and attention to detail.
  • Ability to maintain confidentiality and follow company policies, security protocols, and administrative procedures.
  • Ability to work independently and collaboratively in a fast-paced environment.
Benefits
  • Medical insurance
  • Dental insurance
  • Vision insurance
  • Short and long-term disability coverage
  • Accident insurance
  • Critical illness insurance
  • Basic and supplemental life insurance
  • Employee assistance plan
  • Retirement savings and matching
  • Other developmental opportunities
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
office administrationfront desk operationsvisitor management proceduresschedulingreportingdocument managementExpress (Q) OrdersEngineering (A) Orders
Soft Skills
customer servicecommunicationinterpersonal skillsorganizational skillsattention to detailconfidentialityindependencecollaborationability to work in a fast-paced environment
Certifications
High School Education