Assistant Proposal Manager

Integral Consulting Inc.

Assistant Proposal Manager leading proposal development efforts for Integral Consulting Inc., a firm providing environmental and resource consulting. Supporting a growing marketing team and managing cross-disciplinary collaboration.

Posted 5/26/2026full-time🇺🇸 United StatesMid-LevelSenior💰 $90,000 - $105,000 per yearWebsite

About the role

Key responsibilities & impact

Leading the development, coordination, and successful submission of proposals and qualification packages across all service areas.
Coordinating with internal staff and external collaborators to ensure timely, high-quality contributions, reviews, and approvals.
Ensuring compliance with RFP requirements and client instructions with high pressure deadlines.
Compiling evidence of experience, project descriptions, resumes, documents, and other assets from multiple information sources.
Contributing proposal writing, editing, and document flow to ensure consistency in messaging, tone, and brand consistency.
Advising staff on revisions or additions that increase the competitiveness of proposals.
Managing geographically disparate teams.
Completing government forms, client questionnaires and qualifying statements on behalf of the organization.
Coordinating proposal layouts, graphics, tables, and visual presentation materials, including collaborating with internal or external graphic designers as needed.
Editing, maintaining, and improving existing business development materials that highlight the firm's expertise, experience, and innovation across all service areas and technologies.
Developing new business development materials for strategically important services areas and technologies.
Maintaining a library/database of project descriptions, service area descriptions, other text, and multimedia assets useful for proposals and business development ends.
Maintaining accurate proposal status reports in CRM system.

Requirements

What you’ll need

A bachelor’s degree in marketing, communications, English, journalism, graphic design, or business
5+ years of proposal development experience within a professional services environment
Excellent writing, organizational, and communication skills
Ability to prioritize and manage several projects simultaneously
Ability to work both strategically and hands-on in a fast-paced environment
A strong eye for document design, layout, and visual communication
Advanced experience with Adobe Creative Suite (especially InDesign and Illustrator)
Experience with SharePoint and Microsoft 365 collaborative documents
Experience with Deltek Vantagepoint
A desire to grow both intellectually and professionally
Strong organizational abilities
Ability to work both independently and within a multidisciplinary team of scientists and engineers
Ability to manage full-time staff additions to the proposals team.

Benefits

Comp & perks

company-subsidized (employee and family) medical, dental, and vision insurance
401(k) participation with a company match of 1% to 4% of annual compensation
company-paid life and short- and long-term disability insurance
paid sick leave (10 days)
paid vacation (18 days)
paid holidays (9 days)
potential for an annual discretionary bonus based on company performance

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

proposal developmentdocument designwritingeditingproject managementbusiness developmentgraphic design

Soft Skills

organizational skillscommunication skillsability to prioritizeability to manage projectsstrategic thinkingteam collaborationindependenceattention to detail