Administrative Assistant III

Intecon

Administrative Assistant III providing senior level administrative support at DARPA Adaptive Capabilities Office. Managing calendars, correspondence, and logistics for senior leadership in an on-site role.

Posted 5/27/2026full-timeArlington • Virginia • 🇺🇸 United StatesMid-LevelSenior💰 $60,000 - $70,000 per yearWebsite

About the role

Key responsibilities & impact

Maintain calendars for the ACO Office Director, Deputy Director, and Assistant Director for Program Management by creating and accepting meeting invitations, coordinating visit requests, and de-conflicting calendar events with at least 98% accuracy
Manage emails, telephone calls, and other messages on behalf of senior leadership and route or return calls and messages within four business hours
Receive and escort visitors in accordance with DARPA security policy and maintain a clean record of zero logged security incidents
Prepare, edit, and format correspondence, memoranda, briefings, and other computer generated documents that include technical text and graphics for senior leadership review
Schedule meetings, arrange conference calls, and coordinate logistics for office events, including room reservations, video teleconferencing, and material distribution
Conduct research and handle information requests from internal and external sources, providing accurate and timely responses
Support travel coordination by drafting travel authorizations, vouchers, and supporting memoranda using the Defense Travel System and applicable Government travel policies
Maintain organized file structures on classified and unclassified systems and ensure critical office documents can be located within 15 minutes
Track open actions, suspenses, and recurring administrative requirements on behalf of senior leadership and follow up to keep work on schedule
Communicate professionally with the Government, senior visitors, external stakeholders, and contractor teammates while clearly identifying as a contractor at all times during meetings, calls, and written correspondence

Requirements

What you’ll need

Minimum of six (6) years of progressive experience providing high level administrative support
Experience directly supporting senior personnel at the GS-15 level or equivalent
Minimum of six (6) years of experience creating, compiling, and editing computer generated documents that include technical text and graphics
Experience dealing with the public and performing customer service tasks
Excellent oral and written communication skills
Excellent organizational and time management skills
Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, SharePoint, Teams)
U.S. citizenship.

Benefits

Comp & perks

Comprehensive Group Health Plans (Medical, Dental, and Vision) coverage.
Company-paid Short-Term and Long-Term Disability, Life, and AD&D Insurance.
Flexible Spending Accounts and Supplemental Plans Available.
Company-paid Training and Development Programs.
Generous Paid Time Off and Holiday Pay.
401k Retirement Plan with Company Match.
Critical Illness and Accident Insurance.
Employee Assistance Program.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementdocument preparationtravel coordinationresearchlogistics coordinationcustomer servicetechnical text editingfile managementaction trackingmeeting scheduling

Soft Skills

communication skillsorganizational skillstime managementprofessionalisminterpersonal skillsattention to detailproblem-solvingadaptabilityconflict resolutionteam collaboration