Squadron Administrative Support Specialist

Intecon

Squadron Administrative Support Specialist supporting Air Mobility Command flying squadrons by maintaining evaluation records and qualification status. Assisting in various administrative programs and reporting.

Posted 5/9/2026full-timeCalifornia, Illinois, New Jersey, South Carolina, Washington • 🇺🇸 United StatesJuniorMid-Level💰 $40,000 - $55,000 per yearWebsite

About the role

Key responsibilities & impact

Assist flight commanders in providing data as requested by the Commander's Support Staff in support of administrative programs.
Assist flight commanders in the preparation, maintenance, and disposition of administrative reports and other correspondence.
Act as the point of contact for all newly assigned aircrew; orient them regarding the basic functions of the organization, introduce them to key personnel, and schedule their initial training/orientation requirements.
Coordinate with UDM to schedule required pre-departure training with the deploying personnel and their supervision.
Provide deployment data/information that enables the UDM to schedule/coordinate with wing, base and higher headquarters offices on deployment issues and maintain mobility/training folders/documentation IAW DoD Foreign Clearance Guide, AFI 10-403, AFI 33-332, and guidance associated with Geographic Combatant Command/Major Command (MAJCOM)/Installation supplements, and locally developed guidance.
Prepare and submit a list of requirements for purchase in support of aircrew deployment to the UDM and resource advisor.
Provide aircrew pre-deployment/post-deployment mobility, logistics, security, ancillary training, medical, and dental requirements to the UDM.
Assist flight commanders with data collection for deployment reporting in the Defense Readiness Reporting System (DRRS), Status of Resources and Training System (SORTS), and the Air Expeditionary Force Reporting Tool (ART) including Unit Type Code posturing and individual status updates and provide to commander and UDM.

Requirements

What you’ll need

High school diploma or equivalent required
Minimum 2 years of relevant experience in squadron administration, commander's support, readiness/admin support, deployment support, UDM-related support, or comparable military administrative environment
Experience maintaining administrative reports, correspondence, folders, or readiness/deployment data
Ability to coordinate with flight leadership, UDMs, and support offices
Strong organizational and customer-service skills
Proficiency in Microsoft Office 365 suite of applications
Associate's degree or greater preferred in business administration, office administration, human resources, logistics, or related field of study
4 or more years of experience in similar roles.
Direct military or civilian experience supporting squadrons.

Benefits

Comp & perks

Comprehensive Group Health Plans (Medical, Dental, and Vision) coverage.
Company-paid Short-Term and Long-Term Disability, Life, and AD&D Insurance.
Critical Illness and Accident Insurance.
Flexible Spending Accounts and Supplemental Plans Available.
Generous Paid Time Off and Holiday Pay.
401k Retirement Plan with Company Match.
Company-paid Training/Development Programs, and Educational Assistance Program.
Employee Assistance, Health Advocacy, and Financial Wellbeing Programs.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

administrative reportsdeployment datareadiness datalogisticscustomer servicedata collectiontraining coordinationmilitary administrationsquadron administrationpre-deployment training

Soft Skills

organizational skillscustomer service skillscoordination skills

Certifications

high school diplomaassociate's degree