Intapp

Senior Executive Assistant

Intapp

full-time

Posted on:

Location Type: Hybrid

Location: Palo Alto • California • 🇺🇸 United States

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Job Level

Senior

About the role

  • Provide support for the CMO
  • Expert in planning, scheduling, and coordinating skills to create a smooth workflow
  • Meet deadlines, anticipate needs, demonstrate initiative, and independently complete tasks
  • Use good judgment in setting work priorities, planning and organizing workload
  • Handle multiple projects with the possibility of changing priorities
  • Handle domestic and international travel arrangements for executives and other staff members
  • Protect the confidentiality of information related to the organization and assist with sensitive matters
  • Assist with special meetings and event planning
  • Manage Concur for expenses and travel platform
  • Evaluate and streamline processes and procedures
  • Finance management, including budgeting and assisting with budget planning and forecasting
  • Purchase request management and generation
  • Vendor management, including contract management and agreement renewals
  • General project and task management
  • Generating, capturing, and presenting metrics, as needed
  • Schedule and organize activities such as meetings and conferences
  • Assist with preparation for meetings and presentations, including organization of meeting materials and logistics

Requirements

  • 5-10 years of experience supporting high tech executives and working in a startup environment
  • Bachelor's degree (preferred but not required)
  • Proficiency in use of collaboration tools including Microsoft Office 365 (Word, PowerPoint, Excel, Teams, SharePoint, Zoom, etc.)
  • Experience using SharePoint for internal documents
  • Demonstrated attention to detail, flexibility, reliability, resourcefulness, and creative problem-solving skills
  • Exceptional ability to work independently as well as with all levels of management and staff
  • Ability to relate and maintain calm in high stress situations
  • Experience making independent decisions following standard policies and procedures
  • Diplomatic, with the ability to exercise proper discretion and judgment
  • Excellent organizational skills, strong attention to detail, flexibility to handle new tasks and shifting deadlines and priorities
  • Analytical with ability to problem-solve and work to effectively manage multiple projects and shifting priorities
  • Strong oral and written communication and interpersonal skills
  • Highly discrete with confidential information
Benefits
  • Health insurance
  • Comprehensive wellness programs
  • Flexible time off programs
  • Professional development opportunities supported by a community of experienced professionals
  • Reimbursement for training and continuing education
  • Complimentary lunches and fully stocked kitchens
  • Paid volunteer time off
  • Donation matching program for the causes you care about

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
finance managementbudgetingbudget planningforecastingvendor managementcontract managementproject managementmetrics generationevent planningtravel arrangements
Soft skills
attention to detailflexibilityreliabilityresourcefulnesscreative problem-solvingindependent decision-makingdiplomacyorganizational skillsinterpersonal skillscalm under pressure