Executive Assistant
Intact
full-time
Posted on:
Location Type: Hybrid
Location: Montréal • 🇨🇦 Canada
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Provide support to Vice Presidents, including managing and organizing their calendar
- Making travel arrangements
- Scheduling and attending meetings to record minutes
- Completing and filing expense reports
- Writing correspondence
- Filing confidential employee documents
- Ensuring appropriate hospitality services are arranged
- Preparing team meeting agendas
- Preparing document packages for various meetings
- Tracking timesheets
- Ordering supplies and maintaining inventory/equipment
- Distributing mail
- Set up project meeting invitations, room reservations and equipment as needed
- Publishing meeting agendas
- Provide ongoing technical support to the team through technical knowledge of systems and software
- Actively participate in special projects
- Updating project documentation and publishing
- Plan, coordinate, attend, and provide day-of support for department and offsite events
- Run confidential reports and create PowerPoint presentations, Word documents, and Excel spreadsheets on results
- Assist with the annual budgeting process
- Provide backup support to other Executive Assistants
Requirements
- College diploma in administration or secretarial studies or equivalent combination of education and experience
- Minimum of 3 years experience
- Strong business acumen and professionalism
- Proficiency in MS Office (Word, Excel and PowerPoint)
- Can handle multiple competing priorities and deadlines
- Excellent communication skills, both written and verbal
- No Canadian work experience required however must be eligible to work in Canada
- For candidates located in Quebec, bilingualism is required considering the necessity to interact on a regular basis with English-speaking colleagues across the country.
Benefits
- Support, opportunities and performance-led financial rewards at a workplace
- Hospitality services arrangements
- Workplace adjustments (accommodations) available on request
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementtravel arrangementsmeeting minutesexpense reportingdocument filinghospitality servicestimesheet trackingproject documentationPowerPointExcel
Soft skills
business acumenprofessionalismcommunication skillsability to handle multiple prioritiesverbal communicationwritten communication
Certifications
college diploma in administrationsecretarial studies