Instructure

Executive Assistant

Instructure

full-time

Posted on:

Location Type: Remote

Location: United States

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Salary

💰 $70,000 - $90,000 per year

About the role

  • Provide high-level administrative support to two executives, including calendar management, meeting coordination, and travel arrangements
  • Serve as a primary point of contact, managing communications, prioritizing requests, and ensuring timely follow-up
  • Prepare and edit correspondence, presentations, reports, and other documents
  • Coordinate internal and external meetings, including agendas, materials, deliverables, and logistics
  • Handle confidential information with discretion and professionalism
  • Track and manage action items, ensuring deadlines and deliverables are met
  • Support special projects, initiatives, and cross-functional coordination as needed
  • Manage expense reports, invoices, and basic budget tracking
  • Assist with planning team events, offsites, and leadership meetings

Requirements

  • 5+ years of experience supporting senior executives, preferably in a fast-paced or global organization
  • Exceptional organizational and time management skills
  • Strong written and verbal communication skills
  • Ability to prioritize effectively and adapt to shifting priorities
  • High level of discretion and professionalism when handling sensitive information
  • Proficiency with Google Workspace, slack, and collaboration tools
  • Experience coordinating complex travel and managing executive calendars across time zones
Benefits
  • Competitive compensation, plus all full-time employees participate in our ownership program - because everyone should have a stake in our success.
  • Flexible work culture. Our remote, hybrid and in-office collaboration spaces vary by role, team and location.
  • Generous time off, including local holidays and our annual “Dim the Lights” period in late December, when teams are encouraged to step back and recharge based on departmental needs.
  • Comprehensive wellness programs and mental health support
  • Annual learning and development stipends to support your growth
  • The technology and tools you need to do your best work
  • Motivosity employee recognition program
  • A culture rooted in inclusivity, support, and meaningful connection
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementmeeting coordinationtravel arrangementsdocument preparationbudget trackingexpense report management
Soft Skills
organizational skillstime managementwritten communicationverbal communicationprioritizationdiscretionprofessionalism