Operations Coordinator

Institute for the Study of War

Operations Coordinator at the Institute for the Study of War focused on office management and administrative support. Requires a bachelor’s degree and 1-2 years of professional experience.

Posted 6/8/2026full-timeWashington • District of Columbia, Washington • 🇺🇸 United StatesJuniorMid-Level💰 $65,000 - $75,000 per yearWebsite

About the role

Key responsibilities & impact

Maintain office spaces, conference rooms, closets, and AV room’s cleanliness and organization.
Maintain ISW office calendar to ensure successful execution of events and meetings and deconflict use-of-space requests as needed.
Manage main ISW phone line and assist with management of the main ISW email inbox and tech support email inbox.
Collect and distribute mail 2-3x a week.
Order and manage inventory of basic office and kitchen supplies, including paper, coffee, and light snacks.
Order and maintain a record of office stationery and business cards.
Support the execution of all in-person external events and meetings, including escorting and hosting ISW guests and visitors, event space set-up and breakdown.
Order and manage external printing vendors or commercial printers for products.
Provide administrative support across the organization, such as assisting with the printing and collation of documents as necessary.
Facilitate staff and intern access to necessary subscriptions and monitor subscription use.
Assist in operational credit card expenses reporting and receipt submission in coordination with the accounting team.
Organize, maintain, and update ISW’s guest reception area.
Coordinate, and book travel and accommodations for ISW staff as needed.
Coordinate with ISW vendors as needed.
Create, update and maintain operations standard operating procedures (SOPs).
Fulfill other operations tasks and responsibilities as required.
Maintain IT inventory, including tracking and updating equipment and ensuring proper functionality.
Perform basic light tech/IT troubleshooting of identified routine challenges and escalate as necessary.
Assist with technical onboarding and offboarding of new staff and interns.
Provide administrative support to Development team as needed, including gift entry, processing of acknowledgements, and organizing donor materials.
Provide events support as needed.

Requirements

What you’ll need

A bachelor’s degree is required; 1-2 years of professional experience in a business setting or equivalent is preferred.
An interest in national security and a desire to advance ISW’s mission and research through an operational lens.
Highly organized and detail-oriented.
Takes initiative and is excited by the opportunity to grow with ISW.
Displays excellent verbal and written communications skills.
Is a team player and wants to be part of a growing team.
Possesses strong time management skills and the ability to multi-task competing projects with adaptability to shifting priorities and deadlines.
Has high ethical standards and demonstrates ability to protect sensitive donor and organizational data.
Proficiency with Microsoft Office Suite and ability to learn other software platforms as needed.

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account Institute for the Study of War Website LinkedIn All Job Openings 11 - 50 employees Founded 2007 🤝 Non-profit 🔐 Security Non-profit
Security Institute for the Study of War is an independent, non-partisan, non-profit research organization that produces detailed analysis of military operations, armed conflict, and national security issues. It publishes reports, maps, and daily updates used by policymakers, journalists, and defense professionals to understand evolving conflicts and inform decision-making. Operations Coordinator 🔥 3 hours ago 🏢🏡 Washington – Hybrid 💵 $65k - $75k / year ⏰ Full Time 🟢 Junior 🟡 Mid-level ⚙️ Operations Apply Now Find Hiring Managers Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
Maintain office spaces, conference rooms, closets, and AV room’s cleanliness and organization.
Maintain ISW office calendar to ensure successful execution of events and meetings and deconflict use-of-space requests as needed.
Manage main ISW phone line and assist with management of the main ISW email inbox and tech support email inbox.
Collect and distribute mail 2-3x a week.
Order and manage inventory of basic office and kitchen supplies, including paper, coffee, and light snacks.
Order and maintain a record of office stationery and business cards.
Support the execution of all in-person external events and meetings, including escorting and hosting ISW guests and visitors, event space set-up and breakdown.
Order and manage external printing vendors or commercial printers for products.
Provide administrative support across the organization, such as assisting with the printing and collation of documents as necessary.
Facilitate staff and intern access to necessary subscriptions and monitor subscription use.
Assist in operational credit card expenses reporting and receipt submission in coordination with the accounting team.
Organize, maintain, and update ISW’s guest reception area.
Coordinate, and book travel and accommodations for ISW staff as needed.
Coordinate with ISW vendors as needed.
Create, update and maintain operations standard operating procedures (SOPs).
Fulfill other operations tasks and responsibilities as required.
Maintain IT inventory, including tracking and updating equipment and ensuring proper functionality.
Perform basic light tech/IT troubleshooting of identified routine challenges and escalate as necessary.
Assist with technical onboarding and offboarding of new staff and interns.
Provide administrative support to Development team as needed, including gift entry, processing of acknowledgements, and organizing donor materials.
Provide events support as needed. 🎯 Requirements
A bachelor’s degree is required; 1-2 years of professional experience in a business setting or equivalent is preferred.
An interest in national security and a desire to advance ISW’s mission and research through an operational lens.
Highly organized and detail-oriented.
Takes initiative and is excited by the opportunity to grow with ISW.
Displays excellent verbal and written communications skills.
Is a team player and wants to be part of a growing team.
Possesses strong time management skills and the ability to multi-task competing projects with adaptability to shifting priorities and deadlines.
Has high ethical standards and demonstrates ability to protect sensitive donor and organizational data.
Proficiency with Microsoft Office Suite and ability to learn other software platforms as needed. Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score Similar Jobs Condominium Association Operations Manager 🕒 May 14 HOATalent 1 - 10 🎯 Recruiter 🤝 B2B Website LinkedIn All Job Openings Operations Manager at Amico Lane managing property operations and client relations. Overseeing maintenance, budget preparation, and vendor management in a hybrid work setting. 🏢🏡 Washington – Hybrid 💵 75k - 85k / year ⏰ Full Time 🟡 Mid-level 🟠 Senior ⚙️ Operations Executive Operations Coordinator 🕒 May 7 Common Cause 51 - 200 Website LinkedIn All Job Openings Executive Operations Coordinator at Action Network, providing high-level support through administrative and operational coordination for senior leadership in the nonprofit sector. 🏢🏡 Washington – Hybrid 💵 $85k - $95k / year ⏰ Full Time 🟢 Junior 🟡 Mid-level ⚙️ Operations 🚫👨‍🎓 No degree required Strategic Operations Associate 🕒 May 6 Stryker 10,000+ employees ⚕️ Healthcare Insurance 🧬 Biotechnology Website LinkedIn All Job Openings Operations Associate assisting Onsite Regional Manager with regional operations at Stryker. Providing account coverage and supporting surgical care using Stryker Endoscopy equipment. 🏢🏡 Washington – Hybrid 💵 $74.1k - $108.6k / year ⏰ Full Time 🟢 Junior 🟡 Mid-level ⚙️ Operations 🦅 H1B Visa Sponsor View More Operations Jobs 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs

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Hard Skills & Tools

administrative supportevent coordinationinventory managementtechnical troubleshootingdocument collationtravel coordinationSOP creationdata protectiongift entrymulti-tasking

Soft Skills

highly organizeddetail-orientedinitiativeexcellent communicationteam playertime managementadaptabilityethical standards

Certifications

bachelor's degree