Instant Teams

Administration and Operations Assistant

Instant Teams

part-time

Posted on:

Origin:  • 🇺🇸 United States • California, Illinois, Iowa, Montana

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Salary

💰 $20 per hour

Job Level

JuniorMid-Level

Tech Stack

Assembly

About the role

  • Assist with program coordination and logistics for student activities and events
  • Maintain accurate participant records and documentation
  • Support communication with students, families, and program partners
  • Help coordinate volunteer recruitment and management activities
  • Assist with program evaluation and data collection efforts
  • Provide administrative support for fundraising activities and donor relations
  • Assist with grant application processes and reporting requirements
  • Help maintain donor databases and contribution records
  • Support special events planning and execution
  • Assist with marketing and communications materials
  • Manage general administrative tasks, including filing, correspondence, and record-keeping
  • Coordinate office operations and maintain organized systems
  • Order and manage office supplies and program materials
  • Coordinate print projects, including materials production, vendor communication, and quality control
  • Assist with financial record-keeping and expense tracking
  • Support human resources functions as needed
  • Handle general inquiries and provide excellent customer service
  • Input and maintain data across various organizational systems
  • Generate reports and assist with data analysis
  • Ensure data accuracy and integrity across all platforms
  • Support database management and updates

Requirements

  • High school diploma or equivalent; associate's or bachelor's degree preferred
  • 2+ years of administrative or operations experience
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Strong organizational skills and attention to detail
  • Excellent written and verbal communication abilities
  • Ability to work independently and manage multiple priorities
  • Experience with database management and data entry
  • Professional demeanor and strong interpersonal skills
  • Experience working with nonprofit organizations (preferred)
  • Experience working with Canva and Google Classroom preferred, or a comfort level and ease in learning new systems required
  • Familiarity with donor management systems (Salesforce, Form Assembly, etc.)
  • Experience working with youth programs or educational initiatives
  • Bilingual capabilities (Spanish preferred)
  • Knowledge of social media platforms and basic marketing principles
  • Ability to verify identity and eligibility to work in the United States