Assistant VP – Internal Company Secretary

Instant Impact

Assistant Vice President supporting governance and regulatory activities for a leading financial services firm. Involves collaboration with senior stakeholders and adherence to corporate governance standards.

Posted 6/2/2026full-timeLondon • 🇬🇧 United KingdomLeadWebsite

About the role

Key responsibilities & impact

We are currently representing a leading global Financial Services firm in the appointment of high-calibre professionals as part of a period of strategic growth and investment. **Our client operates at the intersection of corporate, fiduciary and regulatory services, partnering with private equity houses, investment managers and international financial institutions. Backed by long-term institutional investment and an established global brand, the firm is scaling its capabilities, technology and international footprint. **This is an opportunity to join a business that combines the agility of a growth platform with the credibility, client base and governance of a market leader.

Requirements

What you’ll need

- Support the coordination and administration of Board, committee and senior management meetings, including scheduling, agenda preparation and distribution of meeting materials
- Assist with the preparation, filing and maintenance of Board minutes, resolutions, statutory records and governance documentation across regulated entities
- Maintain accurate corporate records and governance documentation within document management systems and internal governance platforms
- Provide governance and company secretarial support across a range of strategic and operational initiatives
- Support the maintenance of governance, compliance and risk registers, ensuring records remain accurate and audit-ready
- Assist with regulatory requests, audits and internal reviews, including the preparation of supporting documentation and information
- Conduct research and prepare summaries on regulatory developments, governance updates and compliance matters
- Support the maintenance and updating of internal policies, templates, procedural documents and governance-related training materials
- Assist with KYC, due diligence and DDQ requests, ensuring records and supporting documentation are accurate and up to date
- Coordinate governance and compliance information across jurisdictions and internal stakeholder groups
- Contribute to continuous improvement initiatives, identifying efficiencies and supporting enhancements to governance and operational processes

Benefits

Comp & perks

- Strong experience within a company secretarial, governance, legal or professional support environment
- Experience supporting Boards, committees and senior stakeholders within a regulated or professional services environment
- Good understanding of corporate governance frameworks, regulatory obligations and compliance processes
- Excellent organisational skills, with the ability to manage multiple priorities and meet deadlines in a fast-paced environment
- High attention to detail, with strong documentation, recordkeeping and quality control capabilities
- Strong written and verbal communication skills, with the ability to prepare clear, concise and accurate documentation
- Confident working across multiple systems, document management platforms and governance tools
- Proactive and adaptable approach, with the ability to work independently and collaboratively across teams
- Strong problem-solving skills and the ability to interpret and apply regulatory and procedural requirements
- Commitment to continuous improvement, service excellence and professional development

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

corporate governancecompliance managementrisk managementdocument managementKYCdue diligenceregulatory complianceaudit preparationmeeting coordinationpolicy development

Soft Skills

organizational skillscommunication skillsattention to detailresearch skillscollaborationproblem-solvingtime managementstrategic thinkingadaptabilityinitiative