Instacart

Senior Talent Systems Analyst

Instacart

full-time

Posted on:

Origin:  • 🇺🇸 United States • California, Colorado

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Salary

💰 $123,000 - $165,000 per year

Job Level

Senior

About the role

  • Own and manage the Greenhouse ATS platform, including configuration and optimization of workflows, templates, job requisitions, interview plans, and system audits.
  • Act as primary system and technology owner for recruiting systems, lead feature adoption strategy, and manage enhancements.
  • Provide administration and expert support across tools including LinkedIn Recruiter, ModernLoop, CodeSignal, Gem, SeekOut, BrightHire.
  • Full technical ownership of evaluating, selecting, and implementing new recruiting tools and integrations.
  • Oversee design and maintenance of integrations between Greenhouse, Workday, and other systems to ensure data flow, integrity, and automation.
  • Collaborate with Recruiting, People Technology, People LAB and People Analytics to manage system changes and troubleshoot.
  • Identify and drive continuous improvements in automation, efficiency, and candidate experience using AI-enabled solutions.
  • Manage vendor relationships, evaluate solutions, coordinate pilots, upgrades, and renewals.
  • Act as primary contact for tool performance reporting, issue escalation, and roadmapping with vendors.
  • Lead implementation, upgrade, and rollout of recruiting technologies, ensuring projects meet scope, timeline, and quality.
  • Oversee and execute user acceptance testing (UAT), including test planning, requirements validation, and defect tracking.

Requirements

  • 5+ years of hands-on experience with major ATS administration - at least 2 years of Greenhouse experience.
  • Proven experience configuring and optimizing recruiting technology stacks, including workflow design, offer/approval management, and reporting.
  • Proven functional ownership of integrations between recruiting systems (e.g., ATS, HRIS, interview tools).
  • Familiarity with the full TA toolchain: scheduling, sourcing, outreach, assessments, compensation, and automation solutions.
  • Experience as a primary administrator or lead SME of multiple recruiting systems.
  • Preferred: Experience managing integrations between Greenhouse and Workday.
  • Preferred: Prior project management or lead responsibilities.
  • Preferred: Ability to handle multiple projects simultaneously, strong communication and collaboration skills.
  • Preferred: Experience leveraging AI or automation technologies in recruiting.
  • Preferred: Technical certifications in Greenhouse, Workday, or similar platforms.