Accounts Payable Specialist

InProduction

. Responsible for accurately and efficiently entering vendor & payables information into accounting systems (Microsoft D365 F&O and RAMP).

Posted 5/7/2026full-timeWarrenville • Illinois • 🇺🇸 United StatesMid-LevelSenior💰 $24 - $29 per hourWebsite

About the role

Key responsibilities & impact

Responsible for accurately and efficiently entering vendor & payables information into accounting systems (Microsoft D365 F&O and RAMP).
Process expense coding invoices, routing for approval, PO matching and generating ACH, wire and check payments.
Ensure disbursements are made per vendor and/or company terms.
Issue 1099’s and other assignments as required.
Develop and follow A/P best practices utilizing RAMP’s AP Automation software and Microsoft D365 F&O general ledger.
Review, code and enter vendor invoices into the accounting system daily.
Compare invoices to purchase orders and resolve discrepancies prior to entering invoices in the accounting system.
Pay vendors by monitoring discount opportunities; payment due dates; verifying federal id numbers; scheduling and preparing checks; resolving payment discrepancies and documentation.
Post invoices and payments accurately and daily.
Reconcile vendor statements monthly to ensure all expenses are accounted for.
Contact vendors for missing invoices as required.
Set up new vendors per company policy.
Assist in the monthly accrual process for expenses working with the accounting team.
Provide excellent customer service to both internal and external customers.

Requirements

What you’ll need

3 - 5 years’ accounts payable experience preferably in the events, distribution, construction or related industries.
Proven record of accuracy in a high-volume environment and maintaining poise and professionalism under pressure.
Familiarity with RAMP or other A/P Automation (OCR) system, and Microsoft D365 F&O is a plus.
Accounting degree is a plus; candidates who possess solid understanding of transaction coding to company chart of accounts, departments and projects will be considered.
Excellent communication, analytical, organizational skills.
Attention to detail and deadline orientated.
Professional manner, positive attitude with excellent customer service skills.
Experience with Microsoft Office applications.
Possess strong analytical, critical thinking and judgment skills.
Acts to raise issues to proper level.
Holds self and others accountable for results.
Desire to help to automate, streamline and document processes.
Self-starter with effective verbal and written communication skills.
Ability to occasionally lift office products and supplies up to 20 pounds.

Benefits

Comp & perks

Paid Time Off
Medical, Dental, Vision
Life Insurance
Paid Holidays
Floating Holiday
401K Plan

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

accounts payableexpense codinginvoice processingpayment processingvendor reconciliationtransaction codingA/P best practicesdata entryACH paymentswire payments

Soft Skills

attention to detailorganizational skillsanalytical skillscustomer servicecommunication skillscritical thinkingprofessionalismpoise under pressureself-starteraccountability

Certifications

accounting degree