InProduction

Executive Assistant

• Manage CEO and CFO calendar as well as scheduling meetings for other C-Suite, as needed.
• Book travel for board meetings, town hall meetings and client meetings for CEO and C-Suite as needed.
• Serve as the liaison between sales and CEO/CFO for contract signatures and review.
• Renew business licenses in certain states and work with our registered agent to file annual reports in each state.
• Planning and coordinating company events, meetings, or off-sites
• Act as the office manager including ordering snacks for the office, office supplies, taking care of issues that arise with the office space and IT related matters.
• Handle incoming emails and other communication, forwarding and answering as appropriate.
• Perform data entry, record-keeping, and expense management.
• Anticipate needs and resolve administrative issues proactively.
• Uphold a strict level of confidentiality and professionalism.
• Represent the company, the Leadership team, and the CEO with professionalism and a positive attitude.
• Welcomes visitors and identifies the purpose of visit before directing visitors to the appropriate department.
• Interacts with vendors in person, on the phone, or in email.
• Coordinate and manage tickets for large-scale events
• Other duties as assigned.

Sales

• Review project specifications, drawings, and related documents to determine scope and requirements.
• Prepare detailed and accurate cost estimates for materials, labor, and equipment.
• Collaborate with sales representatives to develop competitive bids and proposals.
• Assist the sales team by providing high level cost pricing guidance.
• Analyze historical data and market trends to improve accuracy and competitiveness of estimates.
• Communicate with internal stakeholders, vendors, and subcontractors to obtain pricing and availability information.
• Ensure compliance with company standards, industry regulations, and client expectations.
• Maintain and update estimating databases and tools.
• Track proposal win/loss data and analyze patterns to improve operational effectiveness.
• Participate in pre-bid meetings and client consultations as needed.
• Provide timely revisions and updates to estimates based on project changes or client feedback.
• Additional responsibilities to consider:
• Lead site visits to capture project dimensions and environmental conditions.
• Serve as a bridge between sales and operations to validate job feasibility, equipment availability, and scheduling.
• Support margin improvement initiatives by identifying cost-saving opportunities in logistics, labor, and materials.

Executive Assistant

Executive Assistant

Sales Estimator