Ingenovis Health

Operations and Logistics Admin

Ingenovis Health

full-time

Posted on:

Location Type: Remote

Location: Remote • 🇺🇸 United States

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Salary

💰 $22 - $27 per hour

Job Level

JuniorMid-Level

About the role

  • Maintain and track up to date standard operating procedures for all departments.
  • Willing to travel up to 30% of the time in support of job actions, as needed.
  • Effectively communicate and deliver presentations to internal leadership, healthcare professionals, and hospital executives.
  • Must demonstrate a high level of interpersonal skills to handle sensitive and confidential situations and exercise extreme care in handling company information protected from trade secret disclosure.
  • Review, audit, update and create new opportunities, rate cards and jobs within Bullhorn and the Quickbase Order Grid app.
  • Assist with creating and updating client presentations.
  • Attend client calls to capture notes, identify needs and communicate solutions.
  • Work with logistics team to manage, update and analyze hotel RFPs and reported availability.
  • Provide accurate and detailed directions regarding housing to all candidates and USN staff.
  • Respond to call center tickets and reach a resolution for operations/housing/transportation needs.
  • Requires ongoing coordination, communication and/or team problem solving between departments or functional areas for work production or service quality.
  • Create, manage and track surveys for internal and external needs.
  • Perform additional duties as requested by management.

Requirements

  • High School diploma required; Associate’s degree preferred.
  • Minimum of two years’ experience in general office, customer service, or data entry.
  • Ability to follow instructions and work independently while exercising sound judgment.
  • Strong organizational and time management skills with proven ability to prioritize tasks and meet performance expectations in a fast-paced environment.
  • Demonstrated flexibility and adaptability in handling changing schedules and tasks.
  • Excellent verbal and written communication skills, with a high level of interpersonal skills to manage sensitive and confidential situations using tact, discretion, and diplomacy.
  • Strong decision-making skills, including the ability to interpret and apply written procedures and policies.
  • Proficient in Microsoft Word, Excel, Outlook, PowerPoint; familiarity with operating systems preferred.
  • Intermediate to advance excel skills.
  • Marketing & Communication Skills (including formatting and creating presentations)
  • Proficiency with Business Tools: QuickBase, Smartsheet, Bullhorn, DocuSign, etc
  • Prior experience in healthcare, staffing environment or project planning.
  • Prior experience working in a multi-company or divisional organization.
  • A sense of urgency.
Benefits
  • health
  • dental
  • vision
  • FSA/HSA
  • company-paid life insurance
  • 401K with discretionary match
  • paid time off
  • paid parental leave
  • tuition reimbursement

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
data entryorganizational skillstime managementdecision-makingpresentation creationExcelMicrosoft WordMicrosoft OutlookMicrosoft PowerPointQuickBase
Soft skills
interpersonal skillscommunication skillsflexibilityadaptabilitytactdiscretiondiplomacyindependencesound judgmentsense of urgency