Inflect

Events and Administration Coordinator

Inflect

full-time

Posted on:

Location Type: Remote

Location: United States

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About the role

  • Overall project management of events
  • Developing and maintaining conference playbooks, including schedules, meeting overviews, venue maps, and logistical details
  • Research & vetting of all events
  • Evaluating conference opportunities based on attendee lists, speaking opportunities, and sponsorship tiers
  • Participating in contract negotiation for all event requirements
  • Tracking timelines, budgets, and deliverables to ensure successful execution
  • Managing and coordinating the complex logistics of our brand presence logistics, including shipping event swag or tools, and signage to international and domestic venues
  • Coordinating registration and badging for all attendees
  • Securing hotel room reservations, conference spaces, and other logistics like local transport for the attending team members
  • Collaboration with external event teams
  • Post-event follow-up coordination, including logging contacts, leads, outcomes, etc. in Salesforce
  • Conducting post-event reviews
  • Assisting in expense tracking and submissions of expense reports
  • Support preparation of meeting materials and briefing documents
  • General administrative support to leadership as delegated, including calendar coordination and travel logistics

Requirements

  • Experience in project management
  • Excellent organizational skills
  • Strong attention to detail
  • Ability to manage multiple projects simultaneously
  • Strong communication skills
  • Experience with Salesforce is a plus
Benefits
  • 100% remote work environment - seriously!
  • Unlimited PTO
  • Fully covered health insurance options through a major health insurance provider for both you and your family (you pay $0)
  • Dental and Vision insurance available with widely used providers
  • Option grants begin vesting after year 1 - you own a piece of Inflect

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
project managementevent managementlogistics coordinationcontract negotiationbudget trackingtimeline managementconference planningexpense trackingpost-event review
Soft skills
organizational skillsattention to detailcommunication skillsmultitaskingcollaboration