Patient Intake Coordinator
Virtual Rockstar Careers
Executive Assistant
Industrial Manufacturing
full-time
Posted on:
Location Type: Remote
Location: Remote • 🇺🇸 United States
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Manage CFO and VP-HR's calendar, schedule meetings, appointments, travel arrangements, and ensuring time-sensitive information is communicated effectively
- Anticipate and proactively address the needs of the CFO and VP-HR, providing resourceful solutions and ensuring smooth daily operations
- Plan and arrange corporate meetings, luncheons, and events, negotiating with vendors as necessary
- Organize and manage internal and external meetings, including preparing agendas and distributing materials
- Draft communications as needed for internal and external stakeholders, including for quarterly company-wide updates and newsletters
- Screen and manage incoming calls, emails, and inquiries, directing them to appropriate staff and ensuring timely responses
- Coordinate travel arrangements, including booking flights, hotels, and transportation, and manage expense reports
- Perform other administrative duties as assigned by the CFO and VP-HR.
Requirements
- Proven experience as an administrative assistant or executive assistant supporting C-level executives.
- Strong organizational and multitasking abilities, with exceptional attention to detail.
- Excellent written and verbal communication skills, with the ability to interact professionally at all levels.
- Proficiency in Microsoft Office Suite and other relevant software applications.
- Discretion and confidentiality in handling sensitive information.
- Ability to work independently and prioritize tasks in a fast-paced environment.
- Experience in event planning and budget management is desirable.
Benefits
- Comprehensive and competitive benefits package designed to support employees' well-being, growth, and long-term success.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementmeeting schedulingtravel arrangementsevent planningbudget managementdrafting communicationsmultitaskingattention to detail
Soft skills
organizational skillscommunication skillsdiscretionconfidentialityindependenceprioritizationresourcefulness
