Senior Administrative Associate, Leadership Team

Indivisible Project

Administrative Associate facilitating scheduling and logistical support for the Organizing Leadership Team at Indivisible Project. Joining a mission-driven team committed to building an inclusive democracy.

Posted 7/30/2026full-timeRemote • 🇺🇸 United StatesSenior💰 $83,900 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates exceptional organizational skills and attention to detail while managing multiple priorities in a fast-paced environment. Proficient in coordinating logistics for meetings and events, with strong communication and interpersonal skills to effectively support senior leadership.

Highest-signal resume keywords

Administrative SupportLogistics CoordinationOrganizational SkillsCommunication SkillsProblem-Solving

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Meeting CoordinationExpense ReportingData ManagementProject ManagementScheduling Support

Soft Skills

Attention to DetailInterpersonal SkillsReliabilityDiscretionProactivity

Tools & Technologies

Google Office Suite

Industry Keywords

Mission-Driven EnvironmentFast-Paced WorkConfidentialityOrganizing InitiativesDistributed Fundraising

About the role

Key responsibilities & impact

Support for OLT and National Organizing Director- 50%
Provide scheduling support and follow-up tracking for key internal workstreams, including department heads and supervisors.
Assist with the preparation for select meetings by scheduling, assembling materials as needed and ensuring participants have the needed prep materials.
Take notes and track action items for select meetings; support follow-up to ensure next steps are clearly documented and communicated
Process and track expense reports in a timely and accurate manner
Attend organizational-wide meetings and create a weekly organizing priorities email (internal email).
Coordinate travel booking and in-person meeting logistics, including transportation, lodging, and on-site coordination
Support scheduling needs across organizing teams
Organizing Special Project Support - 50%: Assist in managing special initiatives, events, or campaign logistics
Provide administrative support to the Distributed Fundraising Program
Provide flexible support on high-priority projects requiring both confidentiality and/or a quick turnaround.
Manage external convening logistics for turf and Emerging Power States

Requirements

What you’ll need

2–3 years of relevant experience in administrative, operations, or coordination roles, preferably in a fast-paced or mission-driven environment
Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities simultaneously
Strong written and verbal communication skills
Demonstrated ability to handle sensitive information with discretion
Comfort working with senior leaders and supporting high-stakes, fast-moving work
Strong interpersonal skills to liaise effectively with internal staff and leadership.
Proactive problem-solver who can anticipate needs and follow through on tasks with minimal oversight
High level of reliability and responsiveness
Experience coordinating logistics for meetings, retreats, or leadership members.
Experience with Google Office suite for content production and data management.

Benefits

Comp & perks

Health insurance
Retirement plans
Paid time off
Flexible work arrangements