Personal Assistant – Part-time

INDG | Grip

Personal Assistant to the CEO at Grip, a company building AI-powered platform for creative production. Ensuring operational clarity and supporting executive decision-making in a fast-paced environment.

Posted 5/28/2026part-timeRemote • 🇳🇱 NetherlandsMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Manage the CEO’s calendar across internal operations, enterprise client meetings, hiring conversations, and strategic planning.
Coordinate scheduling, travel, meetings, and operational follow-through while maintaining clarity across stakeholders and priorities.
Prepare agendas, organize materials, and ensure day-to-day execution runs smoothly during high-volume periods.
Anticipate operational issues early and proactively resolve blockers before they escalate.
Handle correspondence, documentation, contracts, and administrative workflows with accuracy and discretion.
Support legal and compliance-related processes, including approvals, record management, and coordination with internal and external stakeholders.
Maintain organized systems for executive information, travel logistics, and operational follow-up.
Work across teams to help create structure inside a fast-moving creative technology environment.

Requirements

What you’ll need

Experience supporting senior executives, founders, or leadership teams in fast-moving environments.
Strong organizational skills, excellent attention to detail, and the ability to manage multiple priorities simultaneously.
Experience with executive scheduling, travel coordination, and operational administration.
Familiarity with contracts, legal documentation, or compliance-related workflows.
Professional judgment, discretion, and the ability to operate independently.

Benefits

Comp & perks

Flexible work arrangements

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

executive schedulingtravel coordinationoperational administrationcontract managementlegal documentationcompliance workflows

Soft Skills

organizational skillsattention to detailability to manage multiple prioritiesprofessional judgmentdiscretionindependence