Inatai Foundation

Systems Engineer

• Manage strategic technology projects across the foundation
• Partner with the IT Director to propose strategic IT work efforts to improve the foundation’s technology infrastructure
• Define project scope, goals, and deliverables that support foundation objectives
• Work with team members and technology consultants to gather business and system requirements
• Liaise with project stakeholders on an ongoing basis, ensuring effective communication and project alignment with foundation needs
• Act as a liaison between internal teams and vendors, ensuring projects are properly resourced and executed
• Support vendor selection, contract negotiations, and performance evaluations
• Manage changes to the project scope, project schedule, and project costs using proper verification techniques.
• Maintain comprehensive project documentation for reference and reporting purposes
• Provide team member support on technology projects, questions, and issues as needed
• Troubleshoot and help find resolution on issues that arise for team members
• Partner with team members to explore how technology can support their work
• Create and/or lead additional technology-related trainings on an ongoing basis
• Provide training and support for end-users to improve adoption and effective use of IT systems
• Administer and maintain key SaaS applications (e.g., Salesforce, MS 365, etc.) ensuring system security, compliance, and user access controls
• Document IT workflows, policies, and procedures for knowledge sharing and standardization
• Help troubleshoot various IT infrastructure issues as they arise
• Contribute one’s own ideas, perspectives, and lived experiences to the emerging culture of the foundation
• Assume other responsibilities and explore new opportunities that arise with the evolving needs and aspirations of the foundation

Business Systems Analyst

Administrative Assistant

• Support the Vice President of LCE with executive-level administrative tasks
• Manage the Vice President of LCE’s calendar, juggling competing priorities as necessary
• Schedule virtual and in-person internal and external meetings
• Manage internal and external communication and correspondence
• Design and produce presentations and materials in PowerPoint and other formats
• Lead the design, organization, and maintenance of team files and knowledge systems
• Manage internal and external VP correspondence
• Develop and maintain a calendar of internal organizational and LCE team projects
• Represent the organization in a professional manner
• Compose, edit, design, and format documents and other communications from the VP
• Make all travel arrangements and manage administrative processes and expenses
• Prepare monthly credit card reconciliation and expense reimbursement tracking
• Manage complex scheduling across the LCE team and with fellow departments
• Support the VP of LCE in event planning for internal events and meetings
• Serve as the lead event planner for LCE Team retreats and team dinners
• Help plan events, trainings, projects related to Inatai's 50-Year Vision
• Support data entry, contact management, and archival of LCE team files

Administrative Associate

Director

• Develop and execute a strategic plan for engaging regional and national employers, including a targeted set of employer partnerships with specific outcomes for Whitman students and graduates. (60%)
• Create, cultivate, and steward relationships with employers across all sectors.
• Collaborate with the Alumni Relations Office, faculty and CCEC staff to expand recruiting and internship programs with organizations connected to Whitman alumni and parents.
• Identify and cultivate relationships with relevant organizations and business sectors that historically have had little or no interaction with Whitman College.
• Develop a communication strategy to highlight internship and research opportunities to further our integrated advising efforts.
• Maintain a working knowledge of regional and national employment market trends and their actual and potential impact on the hiring of Whitman students and graduates.
• Direct outreach activities and events that connect students and alumni with employers.
• Collaborate with the Director for Career Development to track job market demand, employer use of CCEC, and hiring results for students in various academic majors.
• Formulate strategies for increasing participation rates of those majors that underuse available resources.
• Engage actively in CCEC initiatives to provide individual career coaching to every student at Whitman and prepare them for a strong graduate launch. (25%)
• Provide career coaching support to a cohort of Whitman students.
• Actively participate in Year 5 career coaching for recent graduates.
• Infuse employer and job market insights into career coaching initiatives.
• Participate in CCEC leadership to collaborate on Center-wide initiatives and responsibilities. (15%)
• Supervise staff that support these areas of work.
• Manage relevant budgets to ensure effective and permissible use of funds.
• Represent and promote the CCEC to a variety of constituents such as Whitman parents, alumni and prospective students.
• Maintain membership in relevant national and regional associations, attend conferences and training, and share knowledge with campus colleagues.
• Utilize and evaluate data for continuous program improvement.
• Utilize effective and current technology and communication outlets in all facets of work.
• Adapt to evolving priorities and contribute to additional projects and initiatives related to the CCEC that align with institutional needs.

Director – Employer Engagement

Security Engineer

• Patrol and inspect the buildings and grounds to maintain security from fire, theft, illegal entry, property damage, or unauthorized use of buildings
• Respond to emergency situations using good judgment about approaching subjects or contacting the police
• Ensure that doors and windows are locked. Reports needed repairs and safety hazards to the proper authority
• Ensure fire alarms and burglar alarms are in proper working condition
• Supervise student security personnel during designated shift
• Perform first aid care when needed
• Adhere to safety rules and precautions in all phases of the work and while driving College vehicles
• Identify potential safety hazards and reports them to appropriate people
• Always carry required equipment furnished by Department while on shift

Business Systems Analyst

Administrative Associate

Director – Employer Engagement

On Call Security Officer