Executive Assistant

Imua Family Services

Executive Assistant providing high-level support to the CEO at Imua Family Services. Emphasizing nonprofit experience and organizational skills in Maui, Hawaii.

Posted 6/24/2026full-timeKahului • Hawaii • 🇺🇸 United StatesSeniorLeadWebsite

About the role

Key responsibilities & impact

Provide high-level administrative support to the Chief Executive Officer.
Manage the CEO's calendar, scheduling, meeting logistics, and travel coordination.
Draft, format, proofread, and distribute correspondence, reports, presentations, and other materials.
Track the CEOs deadlines, action items, and priority projects to support timely follow-through.
Screen and manage speaking requests directed to the CEO and the organization.
Maintain discretion and confidentiality with sensitive organizational, personnel, financial, and strategic information.
Coordinate Board and committee meeting logistics and distribution of materials.
Track organization-wide deadlines, projects, and follow-up items.

Requirements

What you’ll need

Associate degree or higher preferred, or an equivalent combination of education and 25 years of progressive administrative or executive support experience.
Previous experience in the nonprofit sector or healthcare/social services is highly preferred.
Advanced skills in Microsoft 365 (Word, Excel, PowerPoint, Outlook) and proficiency with virtual meeting platforms (Zoom, Teams).
Superior verbal and written communication skills with a compassionate, family-centered approach.
Exceptional time-management capabilities, sharp attention to detail, and the ability to multitask effectively under pressure.
Familiarity with the Maui community and the unique cultural landscapes of Maui County is a strong plus.

Benefits

Comp & perks

Reasonable accommodation will be made to enable qualified individuals with disabilities to perform the essential functions of this position.
Health insurance
401(k) matching
Flexible work hours
Paid time off
Remote work options

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

administrative supportcalendar managementschedulingproofreadingreport draftingpresentation preparationproject trackingtime managementmultitaskingattention to detail

Soft Skills

verbal communicationwritten communicationdiscretionconfidentialitycompassionate approachorganizational skillsability to work under pressure

Certifications

Associate degree