IMS Legal Strategies

Payroll and HRIS Manager

IMS Legal Strategies

full-time

Posted on:

Location Type: Remote

Location: United States

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Tech Stack

C++

About the role

  • Process multi-state payroll for bi-weekly pay group ensuring timely, efficient, and accurate delivery of all payroll transactions including wages, benefits, bonus payments, expense reimbursements, garnishments, taxes, and other deductions
  • Manage international payroll and pay compliance including processing monthly payments and annual reporting for our team in the United Kingdom
  • Support the variable compensation program and process bonus payroll per company policies
  • Manage timecard maintenance via the Time and Labor module to prepare for payroll processing, audit and review information and make any necessary edits prior to importing for payroll
  • Ensure timely and accurate posting of benefit contributions, including 401k and HSA/FSA
  • Respond to leader requests and employee inquiries regarding hours, pay amounts, leave balances, etc.
  • Work closely with the Human Resources team on payroll and HRIS related issues and assist in researching variances, system issues, and process enhancements
  • Resolve payroll discrepancies, process manual checks, validate retro pays, and perform off-cycle special pay runs as needed
  • Develop and document procedures and processes related to payroll and HR processes
  • Collaborate with Finance and Accounting on reporting needs, general ledger files, payroll funding, HRIS vendor invoicing, etc.
  • Assist with month-end close processes including monthly payroll and benefits provider invoice reconciliations
  • Manage all payroll related taxes by ensuring tax rates are setup and accurate in payroll software; coordinate the setup of tax accounts as needed; research and resolve all tax notices
  • Oversee preparation of quarterly and annual filings including end of year processing and preparation of W-2s
  • Adhere to applicable regulatory requirements, organizational policies and procedures, and departmental guidelines
  • Serve as our SME on new or changing federal, state, local, and other applicable rules and regulations to accurately process payroll
  • Serve as the HRIS subject matter expert with an emphasis on people-related data and reporting
  • Maintain HRIS database, ensuring accuracy of documentation and records including earnings, deductions, and T&L setup, along with tax withholding setup and maintenance, audits, and payroll reports
  • Prepare and maintain accurate records and reports of payroll transactions; Run regular and ad-hoc reports and manipulate/interpret complex reporting from payroll sources
  • Identify, develop, and implement process improvements
  • Resolve any payroll, time and attendance, or reporting related system issues, or needs for system modifications
  • Maintain time tracking processes to ensure accurate reporting of all time worked; Validate employee time, ensuring correct use of codes and labor distribution
  • Comply with withholding orders and ensure data is entered in the payroll system correctly; corresponding with court/attorney/agency and employee as needed
  • Support M&A activities and compensation management
  • Support audits by providing records and documentation to auditors
  • Other projects or duties as assigned

Requirements

  • 5+ years of multi-state payroll processing and HRIS experience
  • 4+ years of payroll management
  • Bachelor's degree in accounting, Business Administration, Human Resources, or related field
  • Extensive experience with Paylocity HRIS and other systems is a must
  • International payroll (specifically for the UK) experience is a plus
  • Certified Payroll Professional (CPP) certification is strongly preferred
  • Extensive knowledge of the payroll function including preparation, balancing, and internal controls, as well as payroll taxes, federal and state payroll laws and regulations and best practices
  • Prior M&A experience in fast paced private equity environment
  • Proficient with MS Office Suite; advanced Microsoft Excel skills (V-Lookups, Pivot Tables, Macros, etc.) for reporting and auditing data
  • Excellent interpersonal, collaboration, and conflict resolution skills
  • Strong detail orientation, organization, and time management skills with the ability to prioritize work in a fast-paced environment
  • Ability to manage tasks and projects from concept to completion
  • Strong analytical and problem-solving skills with ability to work within tight deadlines to quickly handle and resolve complex payroll and HRIS issues
  • Ability to adapt to a constantly changing and rapidly growing organization
  • Superior customer service and verbal and written communication skills
  • Collaborative team player with the ability to effectively interact with multiple working styles and work across all levels of the organization and with outside vendors/service providers
  • Compensation management experience a plus
Benefits
  • Competitive compensation package with 401K match
  • Flexible PTO and 12 paid holidays
  • Robust health and welfare benefits, including medical, dental, vision, HSA, short-term disability, long-term disability, and life insurance, all with generous company contributions
  • Career development programs supported through an integrated Learning Platform
  • Talent Identification Program to recognize and reward our high-performing, high-potential team members through career growth opportunities and unique development experiences
  • Values-driven culture based on respect, care, growth, and excellence
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
multi-state payroll processingpayroll managementpayroll taxespayroll function preparationinternal controlsreportingauditingdata manipulationtime trackingcompensation management
Soft Skills
interpersonal skillscollaborationconflict resolutiondetail orientationorganizationtime managementanalytical skillsproblem-solvingcustomer servicecommunication skills
Certifications
Certified Payroll Professional (CPP)