Project Controls, Billing Administrator

Improve Group

Project Controls & Billing Administrator for Improve Group managing billing coordination and project tracking. Supporting construction superintendents and project managers in Albuquerque, New Mexico.

Posted 5/15/2026full-timeAlbuquerque • New Mexico • 🇺🇸 United StatesJuniorMid-Level💰 $48,000 - $60,000 per yearWebsite

About the role

Key responsibilities & impact

Maintain and track project schedules and milestones within Microsoft Project
Monitor project progress and help ensure project tracking remains accurate and current
Coordinate with Project Managers, Superintendents, and Design Team members to gather project updates and required documentation
Proactively follow up on outstanding items to help maintain project momentum and billing timelines
Support operational accountability across active projects
Maintain organized and accurate project files and documentation
Create and manage purchase orders (POs)
Assist in preparing project reports, tracking logs, and operational documentation
Coordinate project billing processes from preparation through submission
Track billing schedules and ensure billing deadlines are met
Work closely with project teams to obtain required billing documentation and approvals
Verify billing accuracy prior to submission
Support invoice processing, tracking, and payment coordination
Maintain accurate project financial records and documentation
Help identify potential billing gaps, delays, or missing information before they impact project financials
Support visibility into lost time, project progress, billing timing, and gross margin impacts
Assist Finance in forecasting processes related to project financials; timing of customer billings and vendor payments
Provide operational and administrative support to Construction Superintendents, Project Managers, Design Team members, and Leadership
Assist in coordinating communication between departments and project stakeholders
Support consistency across project administration and billing processes
Help improve organizational systems, workflows, and tracking processes
Identify administrative or operational issues proactively and help drive resolution

Requirements

What you’ll need

Minimum 2 years of experience in project billing, project coordination, construction administration, project controls, finance coordination, or a related role
Familiarity with project-based financial reporting and billing systems
Experience coordinating between field teams, project managers, leadership, and finance/accounting departments
Experience supporting construction, architecture, design, or related project-based industries
Strong understanding of project billing processes, invoice coordination, tracking, and financial administration
Experience supporting billing within a project-based environment
Strong working knowledge of Microsoft Project
Understanding of project schedules, timelines, project progress tracking, lost time impacts, and gross margin considerations
Extremely detail oriented with strong organizational and follow-through skills
Proven ability to manage multiple active projects and priorities simultaneously
Comfortable proactively following up with teams to obtain information and maintain progress
Strong written and verbal communication skills
Self-starter capable of contributing immediately within a fast-paced environment
Clean driving record with proof of insurance and valid driver’s license.
Must be legally authorized to work in the United States without employer sponsorship.
Knowledge of job cost accounting and construction billing processes, preferred.

Benefits

Comp & perks

Participation in the employee company bonus (annual)
Participation in the Employee Stock Ownership program (ESOP)
401K retirement company match
Medical (90% premium company paid, for employee)
Dental, vision, company covered life insurance and disability (short and long term), optional additional life insurance
PTO, Bereavement, Paid New Parent Leave, and Holidays

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

project billingproject coordinationconstruction administrationproject controlsfinance coordinationfinancial reportinginvoice coordinationMicrosoft Projectproject schedulesjob cost accounting

Soft Skills

detail orientedorganizational skillsfollow-through skillsability to manage multiple projectsproactive communicationstrong written communicationstrong verbal communicationself-starterproblem-solvingteam collaboration