Improve Group

Billing Specialist

• Maintain and track project schedules and milestones within Microsoft Project
• Monitor project progress and help ensure project tracking remains accurate and current
• Coordinate with Project Managers, Superintendents, and Design Team members to gather project updates and required documentation
• Proactively follow up on outstanding items to help maintain project momentum and billing timelines
• Support operational accountability across active projects
• Maintain organized and accurate project files and documentation
• Create and manage purchase orders (POs)
• Assist in preparing project reports, tracking logs, and operational documentation
• Coordinate project billing processes from preparation through submission
• Track billing schedules and ensure billing deadlines are met
• Work closely with project teams to obtain required billing documentation and approvals
• Verify billing accuracy prior to submission
• Support invoice processing, tracking, and payment coordination
• Maintain accurate project financial records and documentation
• Help identify potential billing gaps, delays, or missing information before they impact project financials
• Support visibility into lost time, project progress, billing timing, and gross margin impacts
• Assist Finance in forecasting processes related to project financials; timing of customer billings and vendor payments
• Provide operational and administrative support to Construction Superintendents, Project Managers, Design Team members, and Leadership
• Assist in coordinating communication between departments and project stakeholders
• Support consistency across project administration and billing processes
• Help improve organizational systems, workflows, and tracking processes
• Identify administrative or operational issues proactively and help drive resolution

Project Controls, Billing Administrator