Proposal Specialist, Pharma

Impiricus

Proposal Specialist responsible for managing RFP responses for pharmaceutical brand teams. Ensuring quality and effectiveness of proposal submissions while collaborating with sales teams.

Posted 7/8/2026full-timeRemote • 🇺🇸 United StatesJuniorMid-Level💰 $75,000 - $85,000 per yearWebsite

About the role

Key responsibilities & impact

Respond to RFPs from media agencies who manage marketing budgets for pharmaceutical brand teams, producing customized PowerPoint decks and Excel pricing responses
Adapt templated slide decks to reflect each brand’s targeted therapeutic area and campaign objectives, while working with Impiricus’ sellers to position our products and deal strategy
Populate and format pricing tables, product grids, and campaign summaries in Excel
Manage an active queue of concurrent proposals under strict deadlines, particularly during the July–December peak season
Coordinate with internal stakeholders (sales, strategy, customer success, data team, and marketing) to gather inputs needed to complete each response
Use AI tools to accelerate first drafts, tailor boilerplate content to brand-specific objectives, and speed up research on therapeutic areas or competitive positioning, while applying judgment to ensure accuracy, tone, and compliance before submission
Assist with maintaining and organizing the PowerPoint RFP slide library, ensuring content is current, on-brand, and easy to retrieve
Review and update boilerplate slides on an established cadence (capabilities, case studies, data assets, team bios) as products and offerings evolve
Flag outdated or inconsistent content and assist with periodic library audits
Proof all proposals before submission for accuracy, formatting consistency, and alignment with RFP requirements
Monitor submission tracker in Asana and flag capacity or deadline conflicts proactively
Contribute to process improvements that increase throughput and proposal quality over time

Requirements

What you’ll need

Bachelor’s degree or equivalent experience
2–4 years of experience in a proposal role
Advanced PowerPoint skills — ability to build, format, and maintain slide decks to brand standards, not just edit text
Excel proficiency — comfortable with pricing tables, data grids, and structured formatting
Comfort with AI-assisted writing and research tools (e.g., Claude, ChatGPT, Copilot) to support faster proposal turnaround
Ability to read an RFP / media brief, identify what matters to media agencies and pharmaceutical brand teams, build PPT response decks from a slide repository, and ensure final responses are concise and accurate
Proven ability to manage multiple open deadlines simultaneously with minimal oversight
Highly organized, detail-oriented, and reliable in a remote environment

Benefits

Comp & perks

Healthcare: Medical, dental, and vision coverage for you and your dependents + on-demand healthcare concierge
HSA, FSA & DCFSA: Pre-tax savings options for healthcare and dependent care, with monthly employer contributions to HSA (if enrolled in a high-deductible plan)
Coverage & Protection: 100% paid short- and long-term disability, plus life and AD&D insurance
Flexible Time Off: Take the time you need with a flexible vacation policy — recharge your batteries your way
Parental Leave: 12 weeks of paid leave to spend time with your newborn, adopted, or foster child (available after 6 months)
Your Work, Your Way: If you’re close to an office, we encourage spending some time in-person to collaborate and connect. If not, remote is always an option.
401(k): Save for your future with tax advantages (and company match!)

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Proposal ManagementPowerPoint Deck CreationExcel Data FormattingRFP AnalysisContent Proofreading

Soft Skills

Highly OrganizedDetail-OrientedReliable

Certifications

Bachelor’s Degree