Accounting Specialist

Impiricus

Accounting Specialist in accounts payable for Impiricus, an AI-powered healthcare engagement company, processing vendor invoices and ensuring financial integrity.

Posted 5/8/2026full-timeRemote • New York • 🇺🇸 United StatesJuniorMid-Level💰 $60,000 - $70,000 per yearWebsite

Tech Stack

Tools & technologies

ERPOracle

About the role

Key responsibilities & impact

Process high-volume vendor invoices with a three-way match (purchase order, receipt, and invoice) to ensure accuracy and completeness
Review, code, and post invoices to the appropriate general ledger accounts and cost centers in accordance with the chart of accounts
Prepare and execute weekly check runs, ACH payments, and wire transfers in accordance with payment terms and cash flow objectives
Maintain vendor master file, including setup of new vendors, updates to banking information, and W-9 collection for 1099 compliance
Reconcile vendor statements and resolve discrepancies, short payments, and disputed invoices in a timely manner
Monitor the AP aging report and communicate with vendors regarding payment status and scheduling
Process employee expense reimbursements through Navan expense management software, ensuring policy compliance
Reconcile operating accounts monthly
Assist with month-end close activities, including accruals for unprocessed invoices, prepaid amortization schedules, and AP sub-ledger reconciliation
Prepare and distribute the weekly accounts payable aging and cash disbursement reports for management review
Support preparation of 1099-MISC and 1099-NEC filings in compliance with IRS reporting deadlines
Assist in balance sheet account reconciliations related to accounts payable and accrued liabilities
Ensure all disbursements comply with company policies, approval thresholds, and segregation of duties requirements
Identify and escalate potential duplicate payments, fraudulent invoices, or policy violations to the Controller
Maintain organized and audit-ready documentation for all transactions in accordance with the company's records retention policy
Support internal and external audit requests by providing transaction documentation and account analyses
Identify opportunities to streamline the invoice intake, approval workflow, and payment disbursement processes
Collaborate with Operations, and department heads to resolve purchase order discrepancies and coding questions
Participate in system upgrades, ERP migrations, or automation initiatives related to the AP function
Cross-train on other accounting functions to support the team during peak periods or staff absences

Requirements

What you’ll need

Associate's degree in Accounting, Finance, or Business Administration required
Bachelor's degree in Accounting or Finance strongly preferred
Minimum 2–4 years of hands-on accounts payable or general accounting experience
Experience with high-volume invoice processing in a mid-to-large organization preferred
Prior exposure to 1099 preparation, sales/use tax, and multi-entity environments is a plus
Proficiency in ERP systems such as NetSuite, SAP, Oracle, Microsoft Dynamics, or similar platforms
Advanced proficiency in Microsoft Excel (VLOOKUP, pivot tables, SUMIF, conditional formatting)
Experience with AP automation or invoice management tools (e.g., Bill.com, Tipalti, Coupa, or Concur)
Solid understanding of GAAP, the matching principle, and accrual-basis accounting

Benefits

Comp & perks

Healthcare: Medical, dental, and vision coverage for you and your dependents + on-demand healthcare concierge
HSA, FSA & DCFSA: Pre-tax savings options for healthcare and dependent care, with monthly employer contributions to HSA (if enrolled in a high-deductible plan)
Coverage & Protection: 100% paid short- and long-term disability, plus life and AD&D insurance
Flexible Time Off: Take the time you need with a flexible vacation policy — recharge your batteries your way
Parental Leave: Paid parental leave to spend time with your newborn, adopted, or foster child (available after 6 months)
Your Work, Your Way: If you’re close to an office, we encourage spending some time in-person to collaborate and connect. If not, remote is always an option.
Home Office Setup: We’ll ship you the gear you need to create a comfortable workspace at home.
401(k): Save for your future with tax advantages (and company match!)

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

accounts payableinvoice processinggeneral accounting1099 preparationsales/use taxaccrual-basis accountingGAAPfinancial reconciliationexpense managementmonth-end close

Soft Skills

communicationcollaborationproblem-solvingattention to detailorganizational skillstime managementanalytical skillsadaptabilityteamworkconflict resolution

Certifications

Associate's degree in AccountingBachelor's degree in AccountingBachelor's degree in FinanceBusiness Administration degree