Executive Assistant

IMPACT

Executive Assistant supporting the coaching team at IMPACT by managing schedules and client communication. Ensuring operational efficiency while working on multiple projects in a dynamic environment.

Posted 5/1/2026full-timeCheshire • Connecticut • 🇺🇸 United StatesJuniorMid-Level💰 $65,000 - $75,000 per yearWebsite

About the role

Key responsibilities & impact

Manages complex schedules and coordinates meetings with internal and external parties, utilizing multiple calendars, and anticipating problems and conflicts in advance.
Manages and filters client communication, follows up on action items, and provides post-meeting notes.
Monitors client scopes and deliverables to ensure projects stay on time, on budget, and aligned with expectations.
Proactively calls out red flags to the team about clients at risk or projects being off track.
Monitors a team's workload and capacity and makes recommendations to adjust as needed.
Create and manage client profitability reports and send notes to team members.

Requirements

What you’ll need

2–3 years of experience in a similar role
Experience working in a client services, agency, or consulting environment strongly preferred.
Experience managing workflows and projects in tools like ClickUp (or similar project management platforms)
Proficient in Google Suite. Knowledge of HubSpot is a plus.
Experience with AI productivity tools (e.g., ChatGPT, Claude)
Exceptional written and verbal communication; ability to thrive in a fast-paced, shifting environment; and a "no task too small" mentality combined with high-level strategic thinking.
Strong attention to detail and comfort managing multiple tasks
Process-Oriented Mindset: Willingness to follow established processes and playbooks with precision, while contributing to the development and refinement of processes.

Benefits

Comp & perks

Health, vision, and dental coverage.
401(k) with company match.
Paid time off and a flexible work schedule.
Paid parental leave to support your growing family.

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

project managementworkflow managementclient communicationschedulingreport creationattention to detailprocess developmentstrategic thinking

Soft Skills

written communicationverbal communicationproblem anticipationteam collaborationadaptabilitytime managementorganizational skillsproactive mindset