Illustrative Mathematics

Executive Assistant

• Act as liaison and primary point of contact for the CEO, managing communications and filtering inquiries as directed.
• Help align the CEO’s day-to-day activities with big-picture organizational priorities.
• Manage complex calendars, meetings, and travel for the CEO.
• Ensure smooth execution of leadership meetings, retreats, and special events.
• Arrange or coordinate all aspects of travel, including flights, accommodations, meeting spaces, supplies, meals, and ground transportation for the CEO and other applicable participants as requested.
• Read, research, collect, and analyze information for the CEO as needed.
• Draft, edit, and prepare communications, presentations, and reports.
• Handle highly confidential information as needed by limiting its access to others and by following established policies and procedures.
• Oversee the capture, organization, and distribution of SLT meeting agendas, notes, and follow-ups.
• Represent the CEO and the SLT with professionalism, discretion, and reliability.
• Support cross-team collaboration and alignment with the organization’s mission and values.
• Oversee administrative support for the SLT as needed by its members.
• Lead and manage employees by setting goals, providing guidance and support, and ensuring they have the resources that they need to be successful.
• Provide evaluative feedback, recognition, and coaching to foster professional growth.
• Resolve conflicts proactively, facilitating constructive dialogue and implementing solutions.
• Travel as needed and adjust personal and work schedules to accommodate business-related travel.

Senior Executive Assistant