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About the role
Key responsibilities & impact- Execute global internal events that support executive engagement, leadership alignment, and strategic company initiatives
- Deliver high-profile programs including executive meetings, leadership summits, and internal conferences
- Ensure all events are delivered in alignment with brand standards, messaging priorities, and organizational expectations
- Manage the end-to-end lifecycle of complex events including venue sourcing, contracting, registration, communications, and on-site management
- Coordinate all event logistics including food & beverage, audiovisual production, transportation, lodging, and event technology platforms
- Develop and manage detailed project plans, ensuring all milestones and deliverables are met
- Lead on-site execution, managing real-time adjustments to ensure a seamless experience
- Partner closely with executive leadership teams, executive assistants, marketing leadership, and corporate communications to align on event execution needs
- Coordinate cross-functional teams to deliver event content, presentations, and stakeholder participation
- Serve as a primary point of contact for senior stakeholders, ensuring alignment and execution readiness
- Manage event budgets, ensuring alignment with approved plans and disciplined resource allocation
- Track expenses, manage forecasting, and reconcile final event costs with a high degree of accuracy
- Oversee multiple event workstreams including logistics, production, content coordination, and stakeholder engagement
- Identify opportunities to improve efficiency and optimize spend across programs
- Prepare RFPs, source venues, and negotiate contracts with hotels and event suppliers
- Manage relationships with external vendors including production partners, venues, and technology providers
- Lead external agency engagement, ensuring alignment on scope, timelines, and quality for complex programs
- Provide oversight and direction to agencies supporting large-scale or commercial programs to ensure seamless integration with internal teams and standards
- Track event performance metrics and gather stakeholder feedback to inform improvements
- Manage event data and reporting, documenting outcomes and recommendations
- Identify opportunities to improve operational execution, attendee experience, and program delivery
- Define and track success metrics aligned to business and leadership objectives
Requirements
What you’ll need- Typically requires a minimum of 8 years of related experience with a Bachelor’s degree; or 6 years and a Master’s degree
- Proven experience managing complex, high-visibility events with senior leadership participation
- Extensive experience managing event logistics including venue sourcing, contracting, audiovisual production, and vendor management
- Strong project management and organizational skills with the ability to manage multiple complex programs simultaneously
- Exceptional stakeholder management skills with the ability to work effectively with senior executives and leadership teams
- Strong written and verbal communication skills
- Ability to operate with discretion and professionalism in executive environments
- Ability to work in-office in San Diego on a hybrid schedule
Benefits
Comp & perks- access to genomics sequencing
- family planning
- health/dental/vision
- retirement benefits
- paid time off
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
event managementproject managementlogistics coordinationvendor managementcontract negotiationbudget managementevent technology platformsaudiovisual productionRFP preparationperformance metrics tracking
Soft Skills
stakeholder managementorganizational skillscommunication skillsdiscretionprofessionalismleadership alignmentcross-functional collaborationproblem-solvingattention to detailadaptability